Proposal

No annual report

Introduction

Proposal ID 2015-082
Submitted April 22, 2015
Owner gshantz
Department Drama, School of
Category Computer Labs
Funding Status Not Funded
Metric Score 3.56

Contacts

Primary
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Gretchen Shantz
  • Computer Support Specialist
  • gshantz@uw.edu
  • 206-221-1597
  • Box 353950
Budget
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Kathy Burch
  • Administrator
  • kburch@uw.edu
  • 206-543-1746
  • Box 353950
Dean
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Ron Kline
  • Director of Computing, Dean's Office, College of Arts & Sciences
  • arkline@uw.edu
  • (206) 543-6366
  • Box 353765

Descriptions

Abstract

The School of Drama seeks funding to upgrade the out-of-warranty computers in the School of Drama BA student lounge and MFA graduate lab. These computers were originally funded by STF in 2011 (2011-117-1).

We request funds to purchase 6 PC computers, 1 iMac & 8 Adobe CC licenses.
- 4 computers to the BA student lounge, room 116 Hutchinson Hall
- 2 computers to the MFA grad lab, room 163 Hutchinson Hall
- 1 iMac for the MFA grad lab, room 163 Hutchinson Hall
- 8 Adobe licenses for Creative Cloud

Category Justification

The School of Drama is committed to providing its students with direct computer access in a safe and secure manner, especially since they are on campus during late evening hours. The school wants to encourage students to participate in extra-curricular activities and events, such as attending evening performances and participating in the Undergraduate Theater Society. To that end, the school has created a lounge space with community commuters so students can address personal needs without having to leave Hutchinson Hall; the site for most of their classes. Since we now only have four working computers in the undergraduate lounge and those are particularly slow, we have seen undergraduates use other campus computing facilities. These alternate computing spaces are not convenient for our students as they are far from Hutchinson Hall. Our undergraduate lounge needs to be fully functional to be of maximum benefit to our students, and proper computing resources is critical to that mission.

Background

The undergraduate and graduate students spend a great deal of time in Hutchinson Hall. For undergraduates, they have not only time between classes but also most of their "free time" is spent in Hutchinson Hall in after-hours activities, such as rehearsals, club meetings and performances. The current computers are available for use use during the week, at night, and on the weekends. It is not uncommon to see these computers in use at all hours.

In the past, there have been six computers in Hutchinson Hall 116, the BA student lounge. Currently there are only four, as two have irreparably failed. We are looking to fund the replacement of these 4 current computers in Hutchinson Hall room 116.

In Hutchinson Hall room 163 we currently have 3 PCs and 1 iMac. We are asking to replace these 3 PC computers with 2 new PC computers and 1 iMac. This would give us a total of 2 PCs and 2 iMacs in room 163.

All of the computers we are replacing were originally funded by STF 2001-117-1 and have reached the end of their use cycle.

Benefits to Students and the University

Replacing these items will greatly improve the student experience related to technology in Hutchinson Hall. Many students bring their own computers to school but want to save the battery life of their computers for in-class use. The school therefore provides these additional community commuters so students can use these during non-class time. Doing so improves the quality of their experience at school, particularly when they are on campus for an extended period of time.

Departmental Endorsements

The Director of the School of Drama, Todd London, is fully behind this proposal as he is dedicated to providing the students who visit Hutchinson Hall with access to computers that can run the latest industry standard software for designing and performing in the Theatre. Because of the quick turn around time on this 2nd round of STF and his teaching schedule along with being the Executive Director of program he did not have time to write up something personally. But I spoke with him and he expressed his concern that if we cannot support the students in Hutchinson Hall with upgraded computers they will have to travel to another building farther from their classes and the cabaret theatre used by UTS (undergraduate Theatre Society).

Installation Timeline

If funded, the computers will be purchased and installed in summer 2015. The software will be purchased over the summer and installed be for Autumn 2015 quarter.

Resources Provided by Department

The School of Drama will provide purchasing, installation, maintenance and support for all hardware, as well as dedicate valuable space and staff time to this equipment.

Access Restrictions (if any)

Access is varied depending on the location. The undergraduate lounge is typically only closed on school breaks and is otherwise open to all students in Hutchinson Hall. The building itself requires a pre-scanned UW ID for entry after hours, and that access is granted on an as-needed basis.

The other computers and equipment are accessible by those with access to the rooms where they are located. For the general-use computers in this category, access is typically limited to business hours, with some access on weekends.

Student Endorsements

“The BA Drama lounge is a vital part of the undergraduate drama experience; it is where we spend any and all of our free time between classes, rehearsals, and meetings. Updating these computers will allow us to utilize our down time in a more productive manner, and create more reason for folks to be in the lounge and join in the community." - RC Perlot

"As an undergrad, I find the computers in the Hutch lounge a bit slow. They have been in there for at least the last 4 years, and two of the original 6 were never replaced after they broke. They work well enough for web browsing, but they take a long time to boot up and running the larger programs like photoshop is cumbersome, to the point where I will only use those machines when I have no alternative." - Tyson Finley

"Undergraduate students use the computers in the drama lounge everyday -- the lounge is our hub in the building. Computers that can run larger software faster would certainly be helpful to design students who work on sound and lighting projects. Finally, students of many majors will benefit from this update. - Hannah Schwendeman"

Items

Group Funded Item Unit price Quantity Subtotal
BA lounge computers

Dell 9020 SFF

$1,674.57 4 $6,698.28
Description

Dell Optiplex 9020 SFF bought from Dell on our agreement through Ariba.
Components: 8 GB memory, Core i5-4690 Processor, AMD Radeon Graphic Card, 500 GB hard drive & 24 monitor included.

Justification

The current HP desktop computers are nearing the end of their usefulness. And the students who use them would benefit from newer, more reliable and faster computers.

Graduate lab

Apple 21" iMac

$1,579.00 1 $1,579.00
Description

Apple iMac 21'5 with the following configuration
(065-C285) - 2.9GHz Quad-core Intel Core i5, Turbo Boost up to 3.6GHz
(065-C289) - NVIDIA GeForce GT 750M 1GB GDDR5
(065-C1GJ) - 8GB 1600MHz DDR3 SDRAM - 2x4GB
(065-C220) - 256GB Flash Storage
(065-C1H7) - Apple Mouse
(065-C1HD) - Apple Keyboard with numeric keypad (English) / User's Guide (English)

Quote from Apple Store for University of Washington through Ariba.

Justification

People seem to choose to use the iMac first before the PCs. I would like to provide options to the students to do their work on the platform they are most comfortable.

Dell 9020 SFF

$1,674.57 2 $3,349.14
Description

Dell Optiplex 9020 SFF bought from Dell on our agreement through Ariba.
Components: 8 GB memory, Core i5-4690 Processor, AMD Radeon Graphic Card, 500 GB hard drive & 24 monitor included.

Justification

The current HP desktop computers are nearing the end of their usefulness. And the students who use them would benefit from newer, more reliable and faster computers.

Software

Adobe Creative Cloud

$290.67 8 $2,325.36
Description

Creative Cloud gives your students, educators, and staff access to the world's best creative apps for design, web, video and photography — all right on the desktop — along with seamless ways to share and collaborate.
Value Incentive Plan licensed per device to use in the lab setting.
Quote No GCDK790 from CDW-G - EDU AVL CCDEV 1-49 12M Contract: UW Software 20090729

Justification

Adobe is no longer supporting Creative Suite 6 with software updates. We need to update our software to keep current with what is supported and used in the industry.

sales tax for Adobe

$27.90 8 $223.20
Description

Justification

Total requested: $14,174.98

Total funded: $0.00

Comments

Undergraduate drama students depend on the computers in the drama lounge not only for class assignments, but also to search for scholarship and internship opportunities and research jobs. The lounge is a social center for the undergraduate drama community, both drama major and non-majors who participate in productions. When the computers do not work properly, students are forced to go to other buildings on campus. I feel strongly that this upgrade would be hugely beneficial to our students.

-Caitlin Goldbaum, Undergraduate Academic Advisor for the School of Drama

cgoldbaum — April 22, 2015 @ 2:07 p.m.

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