Proposal

No annual report

Introduction

Proposal ID 2015-060
Submitted January 26, 2015
Owner jsmith32
Department UW Information Technology
Category Computer Labs
Funding Status Fully Funded
Metric Score 4.41

Contacts

Primary
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Jason Smith
  • Interactive Technologies Consultant
  • jsmith32@uw.edu
  • 206-616-4573
  • Box 353080
Budget
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Bill Ferris
  • Chief Financial Officer, UW Information Technology
  • bferris@uw.edu
  • 206-543-9004
  • 4545 15th Ave NE #414
Dean
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Kelli Trosvig
  • Vice President for UW-IT and CIO, UW Information Technology
  • kelli@uw.edu
  • 206-616-0114
  • 4545 15th NE

Descriptions

Abstract

UW-IT Learning Technologies is proposing to replace 18 iMacs and 10 Mac Pro towers, all of which are out of warranty and exhibit hardware failures. The iMac workstations are intended for general use, while the Mac Pro towers are intended for professional-level photo and video editing. The hardware to be replaced is located on the second floor of the Odegaard Undergraduate Library Learning Commons. Purchased more than seven years ago, most of these workstations suffer frequent hardware failures, making them a serious risk for student data loss. This problem is exacerbated because the machines are outside the manufacturer’s warranty and replacement parts are costly or unavailable.

Additionally, we are proposing one new self-service mobile device power charging locker. The locker securely charges up to 10 devices. The mobile device charging locker is in response to strong demand from students. In partnership with Odegaard library staff, UW-IT will strategically place the charging locker in Odegaard library. Students will check out a key from library staff and use the key to open the locker door. Inside each locker will be several power connectors for common mobile phones and tablets. The locker is modular and allows for updates to connectors as technology changes.

Category Justification

Odegaard Undergraduate Library (OUGL) is home to the Learning Commons, the largest general-access computing space on campus with over 400 computer workstations and about 650,000 annual logins. Odegaard has an average daily gate count of 10,000 students. Continuing to offer technology spaces in Odegaard is essential to the success of students, specifically because there are no requirements for department affiliation. The technology spaces in Odegaard are open and available to any student. The partnership between UW-IT, UW Libraries and the Student Technology Fee enables us to better understand student needs and deliver technology solutions that work, without creating additional support burdens for the library or UW-IT staff.

Background

Learning Technologies, a dynamic unit of University of Washington Information Technology, inspires and supports innovative uses of technologies that support teaching, learning, and research by providing reliable student technology spaces, expert consultation, and quality customer service. Learning Technologies provides technology workshops and videoconference facilities, pilots cutting-edge technologies, and collaborates with campus partners on initiatives and outreach that support and enhance teaching and learning. Learning Technologies focuses on initiating and sustaining collaborative programs and services that improve students' use of and access to technology, and develop strategies to promote information literacy.

Students with disabilities at the University of Washington do not have to use a separate accessibility space where they are not able to work alongside their fellow students. Incorporating assistive technology (AT) solutions on all workstations supported by Learning Technologies provides an equitable computing experience for all. The UW-IT Accessible Technologies unit works closely with Learning Technologies to provide current hardware and software accessibility solutions as well as hands-on training and support.

Benefits to Students and the University

Learning Technologies supports the use of technology through the design and operation of dynamic learning spaces, which provide a continuously stable and secure computing environment for clients.

Replacing iMac and Mac Pro workstations will ensure the stable and secure environment continues. Furthermore, in replacing outdated Mac Pro tower hardware with Apple iMacs, we can provide clients with access to a more consistent user experience across multiple operating systems such as Windows, Mac OS, and Linux.

With our Technology Help Desk on the main floor of the computer lab, dedicated on-site technology support is available to students in the OUGL Learning Commons. A frequent request the Technology Help Desk receives from students are for mobile device power chargers. Learning Technologies currently offers power strips available on most tables on the second and third floors of Odegaard. The power strips are frequently used to charge mobile devices and laptops, but cannot be used if the student does not have their mobile device charger with them. The self service power charging locker will be strategically placed in Odegaard and will create additional value for student patrons of Odegaard. Students will be able to secure their device then go to class or study in the library while it charges.

Departmental Endorsements

I am happy to support our Learning Technologies partners in this STF proposal, and I encourage your approval of it. Odegaard Undergraduate Library serves a diverse and numerous base of users regularly, and the technologies and assistance provided by our in-building partners in LT enable student learning, research, and personal inquiry on a daily basis.

-- Upgrading older technologies on a life cycle is always critical, and having newer-model machines for students to use will be a great benefit to the Learning Commons. I have witnessed many of the Commons' hundreds of computers utilized to near capacity, and knowing that such a diverse range of students and their various program needs can benefit from the speed and computing power of newer machines is a strong argument in favor of this part of the proposal.
-- The staff at all of the Odegaard service points are regularly asked about the availability for chargers for devices. I think we have all can empathize with these users' requests...you have a big meeting or early-morning exam in a class, and you run out the door, only realizing partway to campus that your device is not sufficiently charged to allow you to make it through a full heavy-use day. So the additional part of this grant request, supplying device charging stations throughout Odegaard, will be of great benefit to students who are in need of power to use their technology throughout a full school day. Locating these charging stations in Odegaard, a highly-trafficked building, makes perfect sense.

John Danneker
Director, Odegaard Undergraduate Library

Installation Timeline

iMac and Mac Pro workstation installation will be complete by September 30, 2015.

Mobile device power charging locker installation will be complete within 6-8 weeks of STF approval funding date. This is to allow for ordering, shipping, installation, and securing of charging stations.

Resources Provided by Department

The UW-IT Learning Technologies team consists of nine full-time professional staff and 60 part-time student staff. Client support is provided in-person, via email, and by phone. UW-IT Learning Technologies also leverages several departments and personnel across UW-IT in support of the Learning Commons.

Access Restrictions (if any)

The Odegaard Undergraduate Library Learning Commons and Technology Studios are open to all UW students with a UW NetID. Access is limited to Odegaard Library hours of operation.

Odegaard Library hours of operation are:
Open 24 Hours: Monday through Thursday
Friday: Closes at 8pm
Saturday: 12:00PM – 8:00PM
Sunday: Opens at Noon
Open 24 hours during the weekend of final exams

Charging locker will have a key check out time limit to balance sufficient charging time and sharing of the resource.

Student Endorsements

As a Help Desk Lead in Odegaard Undergraduate Library, it is quite evident that there is a need for cell phone charging stations inside the library. Throughout the normal work day, we are frequently asked by students if we have any iPhone or Android chargers available to charge their mobile devices. Unfortunately at the current time, we do not have any, and students need to wait all day until they are done with classes and are able to go back home to charge their phone. In this day and age without a charged cell phone students miss out on vital information including class updates and emergency alerts. If there was a place on campus that students could come in between classes or during any down time during the day to charge their device, I believe it would be greatly utilized. For these reasons I fully support the STF proposal for Cell phone charging stations.

Dylan Rickmers
Material Science and Engineering, Senior
---------------------------------------------------
Dear STF,

As a student and frequent user of the iMacs in the Odegaard library, I endorse this proposal because I feel that the older machines are in serious need of replacement. Working with these older machines presents a frustrating and sluggish user experience. The old Core 2 Duo processors and minimal amounts of RAM make intensive programs, like Xcode, difficult to work with and others impossible to run. Windows 7 refuses to run on these Macs because Parallels is only able to allocate 1 GB for them run, less than even the minimum requirement.

Not only are the older iMacs frustrating to use, they're unpredictable and potentially unsafe. When looking for computers to use, I've seen the older iMacs experience graphical glitches or freeze.

In conclusion, I find the Odegaard library a great studying and social environment. Replacing the aging iMacs would allow all users to have that same positive reaction when they work in Odegaard.

Michael Dang
Junior, Informatics Major
-----------------------------------
There are many times that my phone or laptop died and I either have to go home or not be able to communicate with group members. It was very inconvenient, especially on the days hitting finals when you also have a load of projects due. After a long day, you need your phone to gather with group members, and share the progress you have done on your laptop etc. Charging stations can be greatly helpful for everyone. I usually bring a charger when it comes to this days but occasionally forget. If Odegaard could have charging stations for phones or laptop, either or both would be very nice!

Junyi (Jenny) Cao
Earth and Space Sciences, Class of 2015
Member, Library Student Advisory Committee

Items

Group Funded Item Unit price Quantity Subtotal
Priority 1: iMac Refresh

27-inch iMac

$1,805.00 28 $50,540.00
Description

27-inch: 3.2GHz
3.2GHz quad-core Intel Core i5
Turbo Boost up to 3.6GHz
8GB (two 4GB) memory
1TB Fusion drive (1TB + 128GB Flash) adds $180 per iMac
NVIDIA GeForce GT 755M with 1GB video memory
Apple Wired Keyboard with Numeric Keypad
Accessory Kit
Wired Mouse

Justification

These will replace old 24" iMacs which are out of warranty and are exhibiting hardware failures.

AppleCare 5-year warranty for iMac

$209.00 28 $5,852.00
Description

ARA 5-year (AppleCare Repair Agreement Parts and Labor - NO phone support).

Justification

This protects our investment in the new iMacs for 5-years - the longest time period available from Apple. Repairs are done by the UW Bookstore and the UVillage Apple Store.

Priority 2: Mac Pro Tower Refresh

iMac 5k display

$2,199.00 10 $21,990.00
Description

27-inch Retina 5K display iMac
3.5GHz quad-core Intel Core i5
Turbo Boost up to 3.9GHz
8GB (two 4GB) memory
1TB Fusion Drive
AMD Radeon R9 M290X with 2GB video memory

Justification

The iMac 5k display will replace the out of warranty Mac Pro towers and dual-monitors, intended for photo and video editing. This investment will provide additional processing power and future-proof display technology as it rapidly advances in the marketplace.

AppleCare 5-year warranty for iMac 5k Display

$209.00 10 $2,090.00
Description

ARA 5-year (AppleCare Repair Agreement Parts and Labor - NO phone support).

Justification

This protects our investment in the new iMacs for 5-years - the longest time period available from Apple.

Apple Thunderbolt Display 27-inch

$910.00 10 $9,100.00
Description

Screen size: 27 inches (diagonal viewable)
Screen type: TFT Active-Matrix LCD
Resolution: 2560 x 1440 pixels
Aspect ratio: 16:9

Ports:
Three powered USB 2.0 ports
Firewire 800
Gigabit Ethernet port
Kensington lock slot
Thunderbolt

Camera and Microphone:
Built-in FaceTime HD camera with microphone

Justification

The 27-inch Apple Thunderbolt Display will replace the dual-monitor displays currently in use with the Mac Pro towers. The Thunderbolt Display will be the secondary monitor to the 27-inch 5k iMacs, intended for photo and editing use. Using the hardware prepares students for professional-level photo and video editing skills.

Sales Tax

Apple Products Sales Tax Estimate

$8,688.48 1 $8,688.48
Description

WA sales tax estimate for all Apple items in proposal

Justification

WA Sales tax

Mobile device charging locker

EZOPower 3.1A 15W Dual Port USB Wall AC Charger Adapter for Apple iPhone 6 / 6 Plus, Samsung Galaxy Note 4 iOs Android Window Cell Phone

$10.00 6 $60.00
Description

http://www.amazon.com/EZOPower-Charger-Adapter-Samsung-Android/dp/B00FQVZOSQ

Justification

Plugs for power charging.

LinkS 3ft 4-in-1 USB Charger Cable Designed for All iPhones, iPods, iPads, samsung Androids, Bluetooth Headsets, BlackBerry 30pin + 8pin Lightning + MicroUSB +USB3.0 Micro B White(only for fast charging)

$10.00 10 $100.00
Description

http://www.amazon.com/gp/aw/d/B00LM54N5K/ref=ox_sc_act_image_1?ie=UTF8&psc=1&smid=A2XWN37VYVH7GK

Connectors for charging mobile devices.

Justification

Fits most modern, common mobile devices.

AmazonBasics Apple Certified Lightning to USB Cable - 6 Feet (1.8 Meters) - Black

$10.00 10 $100.00
Description

http://www.amazon.com/gp/aw/d/B00B3OA7R8/ref=ox_sc_act_image_1?ie=UTF8&psc=1&smid=ATVPDKIKX0DER

Apple connector.

Justification

Most current connector for apple mobile devices.

Locker for 10 mobile devices

$350.00 1 $350.00
Description

http://www.lockers.com/mobile/products/cell-phone-storage-locker-3-door-high-unit-8-inch-deep-compartments-8-a-doors-and-2-b-doors-aluminum-surface-mounted-master-keyed-locks/

Justification

Locker to secure mobile devices while charging.

Grommet for charging cabled

$5.00 10 $50.00
Description

http://www.lockers.com/mobile/products/flexible-grommet-for-cell-phone-charging-cables-factory-installed-on-rear-of-compartment/

Justification

Prevents cables from tangling and keeps the access in the rear of each each locker small to prevent theft.

Shipping estimate

$60.00 1 $60.00
Description

Shipping estimate for all charging locker components.

Justification

To ship components.

Tax estimate

$66.00 1 $66.00
Description

Taxes as required.

Justification

Tax estimate for all components of storage locker.

Combination Lock for Locker Door

$15.00 10 $150.00
Description

http://www.lockers.com/mobile/products/combination-lock-built-in-for-cell-phone-locker-door/

Justification

Use the combination lock so students can coma and go within the 3 hour time limit. They will set their own number combination upon check in. Upon check out, staff will reset the combination for the next user.

Total requested: $99,196.48

Total funded: $99,196.48

Comments

Hello STF Committee

Thank you for the opportunity to submit this proposal.

Best regards,

Jason Smith
UW-IT Learning Technologies

jsmith32 — April 20, 2015 @ 2:47 p.m.

No comments