Proposal

No annual report

Introduction

Proposal ID 2015-035
Submitted January 16, 2015
Owner spdunne
Department Political Science
Category Computer Labs
Funding Status Not Funded
Metric Score 3.75

Contacts

Primary
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Stephen Dunne
  • Senior Computer Specialist
  • spdunne@uw.edu
  • 206-616-3896
  • 353530
Budget
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Ann Buscherfeld
  • Administrator
  • buscherf@uw.edu
  • 206-543-2783
  • 353530
Dean
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Judith Howard
  • Divisional Dean of Social Sciences
  • jhoward@uw.edu
  • 206 543-2245
  • 353765

Descriptions

Abstract

The Department of Political Science seeks to upgrade the existing equipment in the Smith Hall general purpose and graduate student computer labs. These labs are managed and operated by the Political Science Department but are open to and used on a daily basis by many students from a wide range of schools and departments on campus. The machines in these labs have recently shown an increased difficulty in meeting students’ computing needs, particularly in the use of memory- and performance-intensive applications. An upgrade to the lab would therefore greatly enhance student experience and would be crucial for continuing to meet the needs of students using these labs.

Category Justification

The Smith Hall 220 general purpose computer lab and the Smith Hall 41 graduate student computer lab are home to 31 desktop computers and monitors, 2 printers, and 1 scanner. The workstations and monitors and scanner were purchased with STF funds in 2011 and are now four years old. The printers were purchased with STF funding in 2009 and are now six years old.

Although these machines have been reliable over the years, many have shown clear signs of decline, including very slow login times, delayed execution of commands, and an inability to smoothly run demanding applications, such as Adobe Suite. These issues have been persistent even with frequent disk clean ups and maintenance work, and they have been heightened by regular software updates. These performance-based issues have also been met with hardware-based issues, such as failed hard-drives, failed video cards, and monitors that have begun to dim.

The printers have also been prone to jamming and have required frequent repairs. Given the volume of students that these labs handle, as well as the breadth of departments and schools that they serve, a general upgrade of the lab machines would of great benefit to students and visitors using these labs. This would also help to cut down on the current costs involved with individual repairs, replacements, and maintenance of equipment, which will inevitably become more noticeable and problematic as time goes on.

Background

The Smith Hall 220 computer lab has served the undergraduate and graduate students on North Campus since Autumn 1997. This facility was created with the financial support of the Provost, the Dean of the College of Arts and Sciences, the National Science Foundation, and prior Student Technology Fee grants. It is open to all UW students 40 hours a week from Monday to Friday and is equipped with 25 desktop computers and monitors, 2 black and white laser printers, and 1 scanner. It is also open to visitors for use on a drop-in basis and UW courses that require computer lab support.

The Political Science Graduate Student Lab in Smith Hall 41 operates alongside the Smith Hall 220 general purpose computer lab and is available 24-hours a day to all Political Science graduate students on a key access basis for completion of assignments, printing, and support for work as Teaching Assistants. It is filled with 5 desktop computers and monitors, 1 black and white laser printer, and 1 computer for imaging and emergency backup.

The general purpose computer lab provides a convenient research and study area for those who frequent the Quad and North Campus and offers general and specialized software for students to complete assignments, analyze data, print materials, and access high-speed internet for web-based activities and email. The lab provides a crucial resource for a diverse set of students, and provides important support for a broad range of purposes, including communication, printing, and graduate and undergraduate research. In addition to standard office and web browsing software, the lab machines offer specialized software applications, including several statistical packages (R, Stata, SPSS), Adobe Suite, ArcGis, and others. This lab is also commonly used as a classroom for courses and lab sessions on research methods and applied statistics at both the undergraduate and graduate levels.

Benefits to Students and the University

Given the volume and breadth of students using the computer labs, as well as the tools that the lab provides, an upgrade to the lab machines would be of great benefit to the UW community.

An analysis of lab usage during the 2013-2014 academic year shows that there were 1192 unique users of the computer lab, including students from all three UW campuses, staff, and visitors. In Fall Quarter 2013 alone, there were 621 unique users of the lab machines, not including computer lab staff. During the year, there were students from 112 undergraduate majors who used the lab from all across campus, including the College of Arts and Science, the College of Education, the College of Engineering. Students from the Law, Societies & Justice program, the Geography program, and pre-majors were especially well represented. The remaining users were from graduate programs.

The number of majors being represented and the mix of grad and undergrad students using the lab suggest that the computer lab has strong visibility on campus and is accessible to a wide range of students. Thus, an upgrade of the machines would be contributing to the computing needs of a large segment of the UW community and not just one department or school. Given the number of pre-majors using the lab, an upgrade would be especially beneficial to these younger students who have not yet attached themselves to the resources of a specific department.

The usage time was 40 minutes on average per computer, and the median was 18 minutes. These usage times suggest that students are not using the lab machines just to print or check their email but for more constructive academic purposes as well. The lab computers are equipped with all of the software applications that students at both the undergraduate and graduate levels need to succeed as a political science major and other majors. This includes software to help in completing coursework assignments, independent research projects, and data analysis. An upgrade would therefore be essential for maintaining student productivity in the labs and for continued use of the machines as a tool for their academic success for both individual and classroom use.

Finally, as one of the largest undergraduate majors at UW, continued maintenance and support for the labs would help to bring continued attention to the Political Science Department as a hub for promoting interdisciplinary research and scholarship. As students from other schools and departments frequent the computer lab, this helps to improve the visibility of the department.

Departmental Endorsements

The Political Science Labs have proven successes as essential teaching and research resources for our undergraduate and graduate students. The Smith 220 Lab is far more than “a computer lab” as evidenced by the extensive teaching use of the lab and the heavy demand by our undergraduate majors (some 1,000 majors; among the largest in the College) and others for access to information, printing, and other support as part of their research and course activities. The Graduate Lab serves as a hub for our graduate students and is very important to their work as teaching assistants.

With the declining availability of computing facilities on campus, these resources are all the more essential. Our Department maintains a strong continuing commitment to supporting the basic operations of these facilities and to future development of innovative uses of new technologies and services that directly benefit the many student users. As noted in the proposal, we devote considerable staff support for maintaining computing equipment in the labs and for staffing the 220 Smith Lab. We also have a strong track record for directing support funds to particularly worthwhile projects. The machines for STATA and SPSS that were obtained through past STF support have now become one of the most popular reasons that our students use the lab.

This proposal builds on these commitments to ensure that these two computer labs include up-to-date hardware and software in order to further enrich student experiences.

George Lovell
Chair, Department of Political Science

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My students love the computer lab. I know that they drop in periodically to work on assignments, but they also use it when they take exams. Instead of having students respond to essay questions in a blue book, I have them take the exam in the computer lab. They love it, for all the obvious reasons. Who writes anything important long hand? They are able to easily edit and revise their answers and so turn in to me their best work. Equally important, I'm able to read it (which is not always the case when writing with a pen, especially under time pressure). Though I always give students the option to write their exams in a blue book (even with the promise of extra time), almost no one does. It's easier, better, and faster to write on a computer. I use always use this for my seminars, as well as when I teach smaller classes. I depend on the lab, as do my students. And Steve makes the whole process incredibly easy.

It's a GREAT resource.

Jonathan Mercer
Professor, Department of Political Science

Installation Timeline

New equipment will be ordered as soon as we receive notification of funding. We hope to have the new equipment ordered as close to the July 1 disbursement date as possible. Once the new equipment arrives, our top priority during the Summer Quarter will be to have a stable workstation model with all of the software and have the lab computers installed by the beginning of Autumn Quarter.

Resources Provided by Department

The Political Science Department offers considerable support for the operation of the computer labs that amounts to over $100,000 a year for staff and equipment. This includes 1 full time Senior Computer Specialist who manages the labs, servers, hardware and software; 1 graduate RA lab assistant; and 3 to 4 undergraduate lab assistants hired on an hourly basis. These individuals are vital to the computer lab's success because they provide available, peer support at all times for any student using the lab facility.

In addition, the Political Science Department provides additional hardware to supplement the needs of the computer lab, including servers and maintenance of Windows network domain controllers and printing software; printing supplies, Ethernet, and additional software as needed; and data projectors for classes and conferences. All basic infrastructure, including security, power, and insurance is also provided by the department. Moreover, all computers are joined to the UW and Political Science networks and can access the resources offered.

The Department also provides graduate students in Political Science and students enrolled in some Political Science classes printing accounts with a quarterly quota of printing, as well as pay-for-print services for all users of the lab (DawgPrints). Political Science graduate students have 24-hour access to dedicated server space to manage and preserve their research and data.

Access Restrictions (if any)

The computer lab in Smith Hall 220 is open to all UW students and visitors Monday to Friday, 9am-5pm during the academic year (with after-hours access for Political Science graduate students) and 10am–3pm during the Summer Quarter.

The only time restrictions during regular lab hours are reserved class time, which comprises less than 20% of hours during any given quarter. Even when classes are scheduled but not using all the stations, non-class related students are often allowed to stay and use computers in the back of the room.

The Graduate Student Lab in Smith Hall 41 has key access given to Political Science graduate students with no time restrictions.

Student Endorsements

For the last three years I have used the computer equipment at Smith Hall lab for most of my school and professional needs. I have relied on the lab for research, printing, editing documents, and extensive writing. I have also enjoyed the help and resourcefulness of dedicated staffs.

As a student committed to excellence, I ask your help to better equip the Smith Hall lab so that many students, like me, can benefit from crucial and improved technology.

Ana Alice Block

-------

I regularly make use of the computer lab on the second floor of Smith. It is conveniently located by my Autumn quarter classes, and it will be likewise in Winter. And so, if any equipment updates are being considered, and if anyone is interested in a student's endorsement, I can offer mine.

Elijah Emen

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I am writing you today to express my gratitude at the level of service I always receive when I work in the Smith 220 computer lab. The staff has always been exceedingly friendly to me. As a graduate student last year, I was able to finish most of my final projects using your lab, and if I ever became a little too engrossed in my work, and lost track of time, your staff would often (very generously!) allow me to stay a bit beyond the official closing time to finish up and save my work. I began coming to this lab because of its convenient location, and I kept coming due to the genial atmosphere, helpful service, and the quality of the technology. Lately, however, I have noticed that some of the computers have begun to show their age. I know that the replacement of computers is not entirely under your control, but, if possible, could you please check with the relevant university authorities to ensure that the technological hardware continues to keep apace with the demands of the most recent programs?

Thomas Walker

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I'm e-mailing to express my support for upgrading the Political Science computer lab in Smith Hall. I use the lab often as I find it to be the most centrally located because the majority of my classes are near Red Square or on the Quad and most of them are in Smith. Given the amount of work I do using the computers at the lab, I think having PCs with faster systems would help me to work more efficiently, especially when I am doing work involving multimedia (video, audio, and graphics). The lab is especially important for me as I do not have a laptop computer that I can easily bring to class (due to its age and size) so I find myself disadvantaged compared to students who can easily transport more recent, lightweight models. Having access to the most up-to-date technology available would greatly enhance my educational experience. I have also noted the use of the lab for special class sessions and final exams and I think that better equipment would improve classroom and testing environments by helping them to run more smoothly.

I am very appreciative of all the work that you do running the lab and making it a conducive work environment for students. I've written many 4.0 papers, designed several projects, taken part in many online course discussions, and planned and coordinated events for the RSOs I belong to thanks to the computer lab.

Shamelle Richards
Senior, Medical Anthropology and Global Health

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My name is Kierra Elfalan and I am a student here at the University of Washington in the Communication Department. I use the computer science lab in Smith on a daily basis because it is quiet and there are always computers available for homework and printers to print with. I know the equipment is paid for with the student technology fee and I think that more money should be used to contribute to new equipment for this computer lab.

I know a lot of students who use this computer lab and updated, newer equipment would be so much more satisfying for the student experience in the lab. New equipment will overcome the limitations that the older computer equipment has. For example maybe newer equipment also includes newer programs that students use in their classes and it would be helpful if students could get that here instead of having to go to another building.

I have been a regular student in this lab for three years and the equipment is definitely due for an upgrade. The wonderful staff and students in this building would deeply appreciate the contribution to student education and the computer experience. I am sure students who occasionally visit the lab would agree.

Kierra Elfalan
KING 5 Morning News Intern

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I am Indy, a caregiver who takes care of a UW student named Morgan Cain. In the fall quarter of 2014, I have been using the lab computers in Smith Hall. I like this lab, because easy to reach it and so good for me to handle my emails, and some stuff in computer matters. I hope your lab still will be going on for next quarters.

I talked also to Morgan Cain about this UW Political Science lab facility, and I am sure he also needs this lab (for emails, assignments, and printings) for the next quarters if he has classes in this building.

Indy Budiman

Items

Group Funded Item Unit price Quantity Subtotal
Computer Lab PCs and Monitors

CDWG UW Desktop Pkg B HP Elite 800

$973.00 31 $30,163.00
Description

HP Elite Desktop 800 Small Form Factor Desktop computers from CDWG:
Windows 64-bit, i5 CPU, 16 GB RAM (doubled from Pkg B standard), 500 GB hard drive.

HP 23 inch monitors.

Justification

Replacement of older computers and monitors from 2011 STF in computer lab.
Replace 25 machines in Smith Hall 220 and 5 machines in Grad Lab Smith Hall 41 plus an additional as a spare and imaging machine.

Computer Lab Scanner

HP Scanjet N6310

$350.25 1 $350.25
Description

HP Scanjet N6310 USB scanner.

Justification

Replacement of aging scanner for student computer lab.

Computer Lab Software

Stat Transfer 12

$210.00 1 $210.00
Description

Upgrade from 2010/2011 version. A useful, and very often necessary, statistical program for transferring data between formats and different statistical programs. Serves student research needs.

Justification

Upgrade to Stat Transfer 12 software. New version works with newer Windows Office versions and has added support for more formats.

This program was requested but unavailable via STF keyserver due to licensing method.

Computer Lab Printers

HP Laserjet 600 M602dn printers

$1,149.04 2 $2,298.08
Description

HP Laserjet 600 M602dn networked printers for Graduate Student printing and computer lab use.

Justification

Replacement of aging HP Laserjet printers from 2009 STF.

Warranty

HP Laserjet Warranty

$309.00 2 $618.00
Description

Extended warranty for for hardware and labor on HP Printers (3 years).

Justification

Warranty protection for network printers. Protection of investment.

Shipping

Shipping cost

$42.00 1 $42.00
Description

Shipping for printers and scanner.

Justification

Required.

Tax

Tax

$3,195.74 1 $3,195.74
Description

Tax for all items except shipping.

Justification

Required.

Total requested: $36,877.07

Total funded: $0.00

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