Proposal

No annual report

Introduction

Proposal ID 2015-014
Submitted January 13, 2015
Owner mnevdahl
Department Speech and Hearing Sciences
Category Computer Labs
Funding Status Partially Funded
Metric Score 4.09

Contacts

Primary
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Stephen Bangs
  • IT Manager
  • bangs@uw.edu
  • 206-616-7219
  • 354875
Budget
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Ruth Del Rosario
  • Administrator
  • rsdr@uw.edu
  • 206-685-7792
  • 354875
Dean
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Ron Kline
  • Director of Computing-College of A&S
  • arkline@uw.edu
  • 206-543-6366
  • 353765

Descriptions

Abstract

The Speech and Hearing Sciences Department is requesting funding to replace existing STF-funded equipment in the Student Computer Lab (SCL). We are proposing to replace all current STF-funded computers that have been deployed since 2008 as they are becoming very slow and unstable after 6 years of heavy use. Our tech team has done an amazing job of keeping these computers running as well as possible, but the computers are not able to consistently handle the ongoing workload. The SCL is in daily use by our more than 300 students. In the coming year we are able to increase the space allotted to the SCL and are requesting more computers than in our 2008 proposal in order to better serve our students' needs. We are modeling our SCL upgrade on the Odegaard Learning Commons computing space due to its broad capabilities and reliability.

Category Justification

Computer Labs - The SPHSC SCL is a dedicated student-use computer lab open to all SPHSC students. It is housed in the SPHSC's Speech and Hearing Clinic on 15th Ave NE across from the main campus. Students use the SCL for homework and research, and students who are enrolled in clinical practica in the clinic use the SCL extensively for developing and writing lesson plans, creating therapy materials, writing session notes, and writing case reports.

Background

The Department of Speech and Hearing Sciences (SPHSC) is a unit of the College of Arts and Sciences, with more than 300 students across all levels from undergraduate to PhD. We provide students with an opportunity to develop scholarly and professional competence in various areas of specialization including: speech and language acquisition; speech production and transmission; hearing science; psychoacoustics; speech perception; computer recognition and generation of meaningful speech; human communication disorders related to speech, language, and hearing; and the clinical procedures involved in the identification, prevention, and remediation of communication disorders.

Since the Student Computer Lab is a general-purpose facility, students currently use this technology to support their academic and research goals in a number of ways. Typically, students use this lab as they would any other general-access lab on campus for reports, homework, and research.

Also, this lab has additional hardware and software which applies to the study of Speech and Hearing Sciences and working with patients in the Speech and Hearing Clinic. Examples include students creating “communication notebooks” containing pictures that speech-impaired patients can point to when communicating with other, or running complex analyses of speech and language samples using software such as SALT.

Benefits to Students and the University

The UW SPHSC's graduate programs in Speech/Language Pathology and in Audiology are both rated #3 in the country by US News and World Report for several years in a row, recognizing that our students receive a top-rated academic and clinical education. Our department is well known for both its clinical education and research, and the UW SPHSCs has one of the largest PhD programs in the country . Technology, including student computer labs, are essential to providing this level of education.

This upgrade of the SCL computers is modeled on the very successful Odegaard Learning Commons general access computing space that utilizes iMac computers running multiple operating systems. This upgrade would provide students with the latest in computer technology that is capable of accommodating students' needs for both academic and research purposes. This upgrade would bring the aging, unstable computer lab up to current specifications.

These computers will be in use for at least 5 years with the support of our tech team and the 5-year service agreement with Apple.

Departmental Endorsements

This proposal to replace and upgrade the STF-Funded Student Computer Lab has been generated with the explicit endorsement of the Department of Speech and Hearing Sciences and, as Chair, I add my own enthusiastic support. The Department has steadfastly supported the Student Computer Lab needs, maintenance, and operations and by dedicating staff time and a significant range of supplies to its use. The ever-expanding reliance on computer applications and analysis now creates a greater urgency for up-to-date computer systems for use by students (both undergraduate and graduate) in the UW Department of Speech and Hearing Sciences. Replacing these older (~2007/2008) computers will allow the department to continue its high level of excellence in academic and clinical education.

As Chair, I would also like to reinforce the importance of this Student Computer Lab to the academic and clinical life of students at all levels in this department. The students are provided with unlimited access to the Student Computer Lab and they are extremely grateful for the high-level capabilities of the available in this space. The Student Computer Lab has been successful far beyond the hopes of the original STF proposal.

I strongly support this request.

Richard C. Folsom
Professor and Chair
*************************************************

To Whom it may Concern,

I am in full support of the bid to upgrade the Student Computer Lab in the Department of Speech and Hearing Sciences Clinic.  These 20 iMac computers are a much needed upgrade from the current computers (installed in 2008).  As it currently stands, the existing computers are underpowered and are unable to be managed centrally.   These computer terminals are necessary for our students in speech language pathology and audiology as they pursue their academic coursework and clinical rotations.

Regards,
Diane L. Kendall
Associate Professor
Head of Interest Group in Speech Language Pathology
**************************************************

I am happy to endorse the proposal for the upgrade to the Student Computer Lab, for use by students (both undergraduate and graduate) in the UW Department of Speech and Hearing Sciences. Specifically, the Doctor of Audiology students use the computers regularly for report writing and reflections or journal article summaries.  In addition, at least once a year, the computers are used for the written comprehensive exam that the third year students take. It is a big hindrance to the students’ productivity when software is out of data and/or computers do not have the power for the students’ needs.  We have an outstanding tech staff support team in Speech and Hearing Sciences and exceptional security measures that will assure the safekeeping of the iMacs named in this proposal, as well as all other equipment in our department. I strongly support this request.

Best,
Julie

Julie Arenberg Bierer, PhD, CCC-A
Associate Professor
Head of Interest Group in Audiology
Department of Speech and Hearing Sciences
University of Washington
1417 NE 42nd St
Box 354875
Telephone: 206-543-6640
Email: jbierer@uw.edu
**************************************************

As interest group head and an instructor in research methods and grant writing, I strongly support the upgrade of the Student Computer Lab. There is a widespread need for students to access shared resources and software for their work in my courses. The Student Computer Lab is the most sensible way for us to provide them with such access.

Lynne Werner
Head of Interest Group in Normal Processes
Dept. Speech and Hearing Sciences
University of Washington
1417 N.E. 42nd Street
Seattle, WA 98105-6246
(Campus Box 354875)
206 923 8950
********************************************

As Chair of the SPHSC Technology Committee I strongly support this proposal to upgrade our Student Computer Lab. The current computers were provided by a generous STF grant in 2008. We have made great use of those computers and our tech team has done a tremendous job of maintaining and extending the life of those computers. But the time has come when we need to replace the current computers. They are becoming unstable and unable to operate reliably with the continual use of our students. The Student Computer Lab is used constantly by SPHSC students and having current, reliable computers is critical to our students' ability to complete their academic and clinical requirements. I hope you will give our proposal your consideration.

Thank you for your consideration.

Martin Nevdahl, MS, CCC-SLP
Senior Lecturer
Technology Committee Chair
Department of Speech and Hearing Sciences
University of Washington
1417 N.E. 42nd Street
Seattle, WA 98105-6246
(Campus Box 354875)
206-543-3384

Installation Timeline

The new computers would be installed during the break between Summer and Autumn Quarter.

Resources Provided by Department

The SCL facility and infrastructure is fully supported by the SPHSC Department. The SPHSC Tech Team consists of 3 full-time staff, plus 1-2 student tech assistants. One full-time tech staff and one student tech assistant are assigned to the ongoing maintenance and support of the SCL. All tech staff are available for support and troubleshooting as needed. Support is provided in person, by email, and by phone.

Access Restrictions (if any)

The SCL is housed in the UW Speech and Hearing Clinic. Because much of the activity in the SCL includes access to patients' Personal Health Information (PHI) access to the SCL must be somewhat restricted. All students who are working with patient PHI must complete UW HIPAA training, and all students who use the lab must sign and accept the UW Medical Center's HIPAA agreement. This is an agreement required by federal law in order to protect Speech and Hearing Clinic patient privacy.

The SCL is open from 8 am - 5 pm, Monday through Friday. Many students have electronic key fobs and codes that provides them with access 24 hours a day.

Student Endorsements

As a first year graduate clinician, I am practicing honing my clinical skills and the documentation that comes with it. So much of this thorough preparation is contingent on functioning and fast technology. Particularly due to patient confidentiality, we do so much planning and preparation on the computer lab computers. With updated computers we be able to complete our clinical work more efficiently, and will also be able to produce to more innovative, thoughtful, and professional materials. As my clinical workload increases throughout my time in the program, I will be using the computers in the lab more and more frequently. I hope to be able to use the technology there as way to improve my work, rather than have to tailor my ideas down because of the poor speed and older software of what we currently have.

Thank you for your consideration.
Andrea Kretchmer, Core SLP '14-16
***************

Dear Student Technology Fee Committee:

Thank you for considering our department's need for new computers. In a field that has increasing productivity demands, one of our most precious resources is time. Unfortunately, our current computers run very inefficiently, costing up to 20 minutes of time on a task, e.g. logging in and printing, that on another newer computer would take just a few moments. Our field is also incorporating more technological solutions, for example using computerized feedback for clients with voice or articulation disorders. However, the feedback is only useful if the hardware is functional and has the capacity to run the most current versions of available software. Access to better computers will help us serve our current clients more quickly and efficiently, and allow us as clinicians to be better prepared for our rapidly changing field.

Heidi Skiles, B.S.
Graduate Clinician
******************

I, as do many graduate students in Speech and Hearing Sciences (SPHSC), fully support this proposal. The Student Computer Lab could be a very useful space for both Speech Pathology and Audiology students; however it is not living up to its full potential. The lab's location is perfect for printing assignments, clinical documents, and reports but the dated computer systems inhibit it's utility. The computers take far too long to operate and some of the software is dated. Our lab has many software programs that we'd like to use, but we get so frustrated with the computers that we choose to do without or find the software elsewhere. We grunt and grumble when we have to use the lab for accessing Protected Health Information that we cannot take out of the clinic. The lab could be a great backup option for times when our personal computers are out of commission, especially when we don't have time to rent one from Kane Hall (or we make the mistake of checking out a department laptop from the late 90's/early 00's). Having a well-operating computer lab in the Clinic would definitely benefit the students in Speech and Hearing Sciences.

Thank you,

Cornetta Mosley, B.A.
Doctorate of Audiology (AuD) Student
University of Washington
Seattle, WA 98105
**********************

I understand that the Department of Speech and Hearing Sciences is in the process of applying for funds to replace the computers in our Student Computer Lab. As a student who is working on a graduate degree after earning an undergraduate degree with this department, I can tell you that we are in dire need of updated technology. As a senior in this department, I worked on an undergraduate research project. The computers in the lab were so slow that I ended up using my own device to do this work. This was a minor issue last year. This year; however, the issue is much more meaningful to my work and learning. Because we are providers of health care services, we are bound by HIPPA compliance regulations. This means that we are required to use the Student Computer Lab to print and create documents that contain clients' personal health information. I can no longer use my personal device to work around the problems that occur in the Student Lab. The problems are many. I timed my log in wait time one morning and it came to over seven minutes just to gain access to the desk top. There have been several instances where I could not print materials because the printers were not connected to the network. There are constant problems and slow copy times when transferring video files from an SD card to a DVD. When they do successfully copy, they files can become mysteriously corrupt the next time they are opened. This has a direct impact on our learning, as we are not able to review sessions. As busy students, our time is invaluable. As people who are learning to work with vulnerable clients, our stress levels are high. Experiences with the computer lab should not be a contributing factor to our stress, yet they are. I am not exaggerating when I say I leave the computer lab angry each time I exit. The Speech and Hearing Sciences Department is third in the nation. We work to recruit high achieving students to our program and then welcome them with inadequate, outdated technology. In a city that calls Microsoft its home, this is embarrassing. I implore you to grant the necessary funds to the department to bring our technology up to date and strengthen a program that reflects well on the University of Washington as a whole.

Thank you,
Sara Jerger, BS
Graduate Clinician
****************************

To Whom It May Concern:

The computers in our lab are a huge source of frustration. They are very slow at logging in and often will not connect to the printers in the clinic. Because we deal with protected health information in the clinic, we are often unable to print documents at home and are required to print frequently in the clinic. At times, I have waited five minutes for a computer to log in only to realize that the computer is no longer communicating with the printer, and I must log in to another computer in order to print documents for my session. This is extremely frustrating and can be very stressful. I would greatly appreciate dependable, efficient computers. The stress I feel about preparing for a treatment session would be greatly reduced it I knew I could depend on the lab computers.

Shannon King, BS
Graduate Student, Speech/Language Pathology
*******************************

I fully support a proposal to replace the computers in the student computer lab.  As a student who does not own a laptop, I have relied on the computer lab immensely during my graduate studies.  While I certainly appreciate that the computer lab is a privilege and a service offered by my department, I also believe in order for this service to continue to be utilized buy busy students, an upgrade is necessary.  In my opinion, the length of time it takes to log on to the computers is the biggest barrier to student use.  At the beginning of my time in the program, I attempted to go to the computer lab during breaks between classes to work on projects, but I found that it took so long to get everything I needed up and running, that I began to forgo using the computers during my break time.  I have gradually used the student computer lab less and less due to my frustration with the slow running computers, but am confident that I would begin using the computers regularly again if they were successfully upgraded.

Thank you,
Kimberly Meschede  

******************************
Statement of Support:

I am a current Masters student in the Medical Speech-Language Pathology graduate program at the University of Washington. Due to the nature of our profession and the necessity to protect the PHI of our clients, our clinic has a computer lab. We are in need of new computers and printers for our computer lab. The computers are often slow, don't send print after multiple attempts (and still charge our account, in addition to having other technological issues with media transfer. We have a high volume of graduate clinicians that are limited to processing and accessing client information inside the clinic computer lab and the lab needs frequently do not meet the demands of the clinicians. Please help us by giving us new computer ans printers.

Sincerely,
Temre Brandt
***************************

I am a graduate student in speech and hearing sciences and I thoroughly support the proposal to replace the computers in the Student Computer Lab.  Simply put, the current computers are very slow and unreliable.  To sign on and print a document, a task we frequently have to perform, can take nearly fifteen minutes depending on how the computers are functioning on a given day.  They also do not consistently communicate with printers, compromising our ability to print lesson plans for those who observe therapy sessions, for example.  To burn a DVD of a therapy session has taken me upwards of an hour and a half to complete.  In sum, our time is scarce given the many demands made of us in coursework and clinic.  The current computers exacerbate this scarcity due to inefficient functioning.  As such, we are very much in need of new computers to resolve this issue.  Thank you for your consideration.

Susannah Balestracci, B.A., B.S.
Graduate Student Clinician
*******************************

I am in support of updating the computers in the student computer lab in the Speech and Hearing Clinic. These computers are used by every graduate student each day in order to prepare and plan evaluations and treatment programs for our clients. The five to ten minutes that it takes to log in, forty to sixty minutes it takes to copy a video file, and/or the 15 minutes it takes to print important documents, severely impacts the quality of work we provide. That time would be better spent increasing the quality of the services that we provide to our clients which can easily be done through updating our computers.

Chelsea Shamis (Wright), B.A., B.S.
Graduate Student Clinician
University of Washington
Department of Speech & Hearing Sciences
*********************************

To Whom it May Concern:

I am a second year Speech Language Pathology graduate student. As a UW student, I am receiving a top-notch education from experts in my field as well as valuable clinical experience. However, the computers in our clinic are extremely slow and my classmates and I often experience frustration as a result of their less than ideal functioning. We often have to wait up to 5 minutes just to log onto a computer. This is especially frustrating when we have limited time between sessions and we need computer access. Furthermore, the current computers frequently have issues connecting to the printers and this can result in lost work, time and print account money. Updated computers would allow us to get our work done more efficiently and they would allow us to get the most out of our clinical experience at UWSPHC.

Thank you for your consideration.

Sincerely,
Valerie Hyde

*********************************
To the Student Technology Fee Committee,

I am a second year graduate student in Speech-Language Pathology, where I rely on the computers found in the UW Speech and Hearing Clinic’s computer lab on a nearly daily basis to complete required clinical tasks. These tasks consist of session planning, material collection, and session summaries, as well as final case summaries at the end of each quarter. As expected, these tasks are often time sensitive or contain the protected health information of our clients, which can only be added into reports and printed in our clinic. The day-to-day of graduate student life in the clinic is a mixture of excitement and nerves. To have almost everything prepped for your session, and then to have a computer loading settings for far too long, or have the printers fail due to connection issues when a report is completed and ready to go, is extremely frustrating. It would be in the best interest all students passing through our clinic to have access to updated computers, where we can log-on, access what we need, and print worry free, so the majority of our thoughts and interests can be placed towards client care and furthering our clinical education.

Thank you for the consideration, Rebecca Mostofi

Rebecca J Mostofi, B.A.
Graduate Student Clinician
*******************************

To the Student Technology Fee committee:

As a current student in the UW speech language pathology Master's program I know that all students now and in the future can benefit from the computers in the computer lab being replaced. I have lost hours of report writing due to a computer crashing, as have several classmates. Believe it or not, one of the computers literally caught on fire while I was writing a report, and I lost an hour of work. It is important to be able to use computers on-sight because of all of the personal health information we utilize and cannot always have on personal computers. I appreciate your time and consideration over this much needed improvement in the speech and hearing clinic student computer lab.
Thank you.

Liz Griffin, B.A., B.S.
Graduate Clinician
******************************

While the University of Washington's Speech-Language Pathology program is one of the best in the country, the UW Speech & Hearing Clinic computers are far from ideal. As busy graduate students juggling classes and clinic work, we are constantly trying to make the best use of our time. The computers we rely on for printing important documents and materials for our therapy sessions are slow and unreliable. The computers take on average 7-10 minutes simply to log in. Once logged on, the computer applications are slow to open and often jam. For example, today I needed to print a document and entered the computer lab at 12:05. By the time I was able to log on and print the one page document I needed, it was 12:27 and I had to run to my next class to avoid being late. With quicker, more efficient computers we could spend this time focusing on school work and avoid the stress that comes with worrying about whether the document you need will print in time for your session or class. Additionally, new computers are crucial as they are our only resource for printing paperwork containing protected health information. With no other way to print our reports, we are relying solely on clinic computers to print these necessary documents for our clients. Having new computers in the clinic will not only benefit the large amount of students who use them everyday, but will also benefit the many clients that the clinic serves.

Alex Davidson, B.S., B.A.
Graduate Student Clinician
*******************************

Access to an up-to-date computer lab is a requisite for any quality professional clinical training program. The current proposal to replace the computers in the UWSPHSC's computer lab is long overdue. The current computers' processing speeds are slow and there have been frequent technical difficulties (e.g., with printing and internet connectivity) during my time in the program, which reduced my productivity when working in the lab. It is critical that this issue get resolved, not only because we students depend on these computers for our professional/clinical development, but because our clients depend on these computers for timely correspondence and for the mailing out of our evaluation and treatment case summaries. Again, the current proposal to replace the computers in the UWSPHSC's computer lab is long overdue and therefore worthy of your consideration.

Sincerely,
Chris Woollcott
********************************

To whom it may concern,

I’m writing in regards to the computers in the student lab in the University of Washington Speech and Hearing Clinic. The computers in this lab are not only outdated they are almost unusable. These computers are used primarily by graduate students who are practicing and seeing clients in the clinic. We need to be able to print session materials and lesson plans before each session. This isn’t always possible on these computers. It can take upwards of 10 minutes to even turn them on, which is extremely frustrating when we are trying to prepare for a session. I have to print out materials at home if I want to ensure that I will have them in time for my session. It is also detrimental to our clients if we aren't fully prepared for session due to continuous technology issues.
Our program is ranked among the top three in the country in. It has some of the best professors and highly skilled clinicians. It is a shame that our learning is negatively impacted by something as simple as insufficient technology. Additionally it does our clients a disservice. Please consider replacing these computers as they are a necessity in this program.
Thank you so much for your time.

Sincerely,

Lindsey Greathouse
******************************************

Items

Group Funded Item Unit price Quantity Subtotal
Top Priority

21.5" iMac 2.7 GHz

$1,429.00 11 $15,719.00
Description

IMAC 21.5"/2.7QC/IRISPRO
065-C27P 2.7GHz Quad-core Intel Core i5, Turbo Boost up to 3.2GHz
065-C27W Intel Iris Pro Graphics
065-C1GJ 8GB 1600MHz DDR3 SDRAM - 2x4GB 065-C1GQ 1TB Fusion Drive
065-C1H7 Apple Mouse
065-C1HD Apple Keyboard with numeric keypad (English) / User's Guide (English)

Apple Inc. Education Price Quote, Charles Kenney, e-mail

Justification

We propose 21.5” iMacs as replacements for the current Dell PC workstations for the following reasons:
- The 21.5” iMacs will replace both monitors and towers of the Dell PCs currently installed in the Clinic. This replacement allows for a bit larger screen, 21.5” versus 19”.
- The additional physical desk space gained from removal of the workstation towers will allow more room for students to work with others and to spread out their books and study materials on their workspace, and use other personal computing devices.
- With less power plugs being used (no separate monitor), more power outlets will be available to students for plugging in laptops and other devices.
- We can provide increased student choice by offering both Mac OS and Windows through the Parallels software, with the potential to offer additional choices as desired in the future.

Required

AppleCare Repair Agreement

$209.00 11 $2,299.00
Description

5-YEAR ARA FOR IMAC - AUTO ENRO-USA

Apple Inc. Education Price Quote, Charles Kenney, e-mail

Justification

This special reduced-cost AppleCare Repair Agreement is available to us because we have an operational in-house SPHSCC Help Desk, giving us access to fast and professional on-campus hardware repairs for up to 5 years when added at the time of purchase. This protection prolongs the useful life of this hardware, and will increase time between requests for replacement hardware, saving the STF money.

Parallels Desktop for Mac

$30.00 11 $330.00
Description

Parallels Desktop for Mac
Quote from Parallels
3-year license renewal

Quote from Janelle Sidebotham, Parallels, e-mail

Justification

With Parallels, we can provide increased student choice by offering both Mac OS and Windows along with the potential to offer additional choices as desired in the future. This has worked extremely well elsewhere on campus.

Faronics Deep Freeze

$14.40 11 $158.40
Description

DeepFreeze Perpetual License

Quote from BorderLAN Security Receivables
950 Boardwalk #300 San Marcos, CA 92078
FAX: (860) 736-8100, BorderLAN Contact: Matt Pickle 760-736-8100 x 504

Justification

Deep Freeze provides security and protection for our computers, which in turn, provides security and protection to students using them. With Deep Freeze, malware and viruses cannot propagate through our systems. Additionally, no permanent changes can be made to any software or settings we deploy in our images. This keeps the user environment stable, consistent, and up to student expectations.

Estimated Tax

$3,516.22 1 $3,516.22
Description

This is the estimated tax.

Justification

N/A

Total requested: $40,529.02

Total funded: $22,022.62

Comments

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