Proposal

Introduction

Proposal ID 2013-045
Submitted January 10, 2013
Owner UWLibrariesOUGL
Department University Libraries
Category Collaborative & Portable
Funding Status Partially Funded
Metric Score None

Contacts

Primary
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Jill McKinstry
  • Director, Odegaard Undergraduate Library
  • jillmck@uw.edu
  • 206 685-3933
  • Box 353080
Budget
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Kathleen Larson
  • Director, Financial Services Office
  • klarson@uw.edu
  • 206 685-1472
  • Box 352900
Dean
  • Name
  • Title
  • Email
  • Phone
  • Mailbox
  • Lizabeth A. Wilson
  • Dean of University Libraries
  • betsyw@uw.edu
  • (206) 543-1763
  • Box 352900

Descriptions

Abstract

FAST TRACK: Odegaard Undergraduate Library (OUGL) requests funding to provide enhanced tools and equipment for student collaboration in the newly renovated library space. Specifically, we are proposing the purchase of large flat panel screens for seven new team spaces (study rooms) on the first floor, thirteen monitors for the new team booths (also called data diners), thirty-two iMac workstations for a technology studio, and ten Media:scape mobile units to be used by students for group and project work. This new equipment will provide students with enhanced options for productivity and collaborative work on the first floor of Odegaard 24 hours a day.

Category Justification

Our proposal is a good fit for Category 5 - Collaborative and Portable. We are proposing mobile and fixed technologies to help students utilize a more productive environment for their academic work, which increasingly requires collaboration and multiple online, media and visual resources.
Additionally, within Odegaard there are strong partnerships and collaborative relationships dating back almost twenty years to provide seamless services to students. Within Odegaard, the library shares spaces and programs with Learning Technologies (UW-IT), Odegaard Writing and Research Center (College of Arts and Sciences), Copy Services (Creative Communications), and Classroom Support Services.

Background

Odegaard Undergraduate Library was fortunate to receive renovation funding from the Washington State Legislature in 2011 to upgrade the physical space in response to changing student and campus needs. Phase I of the project began in June 2012 with final completion set for the beginning of Autumn Quarter 2013. The source of funds for the physical renovation was the 2011–13 State Capital Budget and University Libraries. It was the only capital state-funded project on campus in 2011. The funding provides for better optimization of space (central staircase replaced by smaller profile staircase, creating an open three-story atrium with natural lighting and informal seating for students in 6,000 square feet of reclaimed space); two active learning classrooms that support collaborative learning with team tables, multiple flat-panel display screens and writing surfaces (which can be used by students when not scheduled, especially at night); window alcoves that have been turned into team booths for group work; an upgraded and modernization of the infrastructure, 38 new whiteboards for studying and group projects, 30+new unique spaces for teams, new furniture, new carpeting, and a glassed-in area on the third floor for quiet study.
However, the budget is limited, and the project does not include funding for the collaborative technology tools for the student team rooms, the student team booths, the technology studio, or the open and informal student study spaces. No STF funding will be used to equip the tables, chairs, Crestron system, or whiteboards for the active learning classrooms nor the writing center or other staff areas.
If we do not receive STF funding for the informal student spaces, we will have new spaces, but will have missed an opportunity to create a state-of-the-art facility that serves the collaborative technology needs of students. Additionally, we are requesting FAST TRACK funding in order to be able to purchase, install, and customize the equipment for the beginning of fall quarter 2013. The schedule will be very tight.
Odegaard Undergraduate Library has served the students of the University of Washington as a critical academic facility since it was first constructed in 1972. While the tools have changed, forty years later, it remains the most utilized student study and research space on campus with more than 10,000 students per day passing through its doors. Renovation of Odegaard will significantly increase active learning spaces and study area utilization in one of the UW‘s most important student learning facilities. This first phase will begin the process of providing a more operationally efficient, one-stop learning environment that supports formal and informal learning.

Benefits to Students and the University

In a library survey of 2012, the top three student activities in Odegaard were using a computer, working in a group, and studying alone. To keep updating the tools and spaces for these activities, the partners of the UW and within Odegaard have joined together to request improvements. UW-IT is submitting a proposal to STF this year to upgrade the computers and software in the 2nd floor Odegaard Learning Commons to provide the best in computing technology. For studying alone, the renovation will be providing additional spaces and a quieter third floor for students. And, for group work, our proposal would provide multiple options and choices for students who might want to use a table on the first floor and bring over a large digital screen, sit in a booth with a good screen, or take advantage of reserving a group or team room with a large screen and a door for more privacy. We are also proposing new computers on the first floor in the technology studio that can be used for group work and training students in how to use the technology and resources and provide additional workstations for students in a more closed off area of the library when not in use for training.
As one of the largest undergraduate libraries in the country, Odegaard Undergraduate Library continues the vision of Charles Odegaard, former president of the University of Washington to be the primary center on campus for undergraduate learning and research. Today it is a place of strong community and collaboration for teaching and a rich learning environment for students. Continuing to enhance Odegaard capitalizes on the previous partnerships and investments in the staffing and the space. A short list of current and future services:

A Place for Students
• Open 24 hours, Sunday – Thursday, and on Friday and Saturday nights until 6:00 p.m.
• Wireless connectivity on all floors
• Largest general access computing lab on campus (Over 400+ stations)
• Seven new group study rooms on first floor
• Fifteen group study rooms with whiteboards and screens on 2nd and third floors
• Silent study on the third floor
• In-person consultation and assistance with librarians and technical specialists, including the
very popular Computer Vet.
• Online 24-hour chat with a librarian: www.lib.washington.edu/about/contacts.html
• Writing help at Odegaard Writing and Research Center: depts.washington.edu/owrc
• Laptops for checkout in partnership with Classroom Support Services
• Advanced technologies: studios for sound and video editing, digital presentations, collaborative production, and video conferencing.

Departmental Endorsements

"I enthusiastically endorse the 2013 University Libraries request for funding the Odegaard Collaboration Spaces. Odegaard Undergraduate Library (OUGL) has been at the center of the student experience since its opening, and the current ongoing renovation of Odegaard shows a commitment from the State of Washington and the University in ensuring Odegaard continues to serve generations of students to come. OUGL is one of the only buildings on campus to offer 24-hour access to students, and hosts the only general access 24-hour computing and production lab for UW students on campus. The technologies requested for the 1st floor will serve to enable, enhance and inspire students as they work together collaboratively, and will complement and supplement the other existing technology offerings in the building that are geared more toward individual work. The requested large LCD screens, the Media:Scape Mobile units, and the computers for the 1st floor workshop studio will allow students to gather in groups, both large and small, and trust that they have access to all of the technology tools they need to be effective with their precious study time. In addition, the continued partnership between UW-IT, Classroom Support Services and the University Libraries will ensure this collaborative technology is fully supported around the clock. This request will allow Odegaard to continue to fulfill their mission while providing a unique service to all UW students. Thank you for your continued support of technology in Odegaard."

Jacob A. Morris
Manager
Learning Technologies
UW Information Technology
206.616.3405
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------
“The student collaborative spaces in the renovated Odegaard Undergraduate Library, be they the team rooms, the ‘data diners’ or the open and informal tables, are essential elements in this renovated facility. The addition of technology for these spaces will have lasting impact on the success of University of Washington students. The UW students that participated as full members of the OUGL planning were strong voices for the need to provide student spaces within the library and continued to request that the student spaces be equipped with the best collaborative technologies available. The Odegaard Library is a place that serves all UW Seattle students and I am a strong supporter of this request.”

Roberta Hopkins, Director
Classroom Support Services
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
“The Odegaard Writing and Research Center has been most pleased to partner with Odegaard Undergraduate Library as we seek innovative ways to support students as writers and researchers. We eagerly anticipate both collocation and ever more active partnership in the newly redesigned Center on the first floor of the renovated space, and we have been involved in very dynamic planning around the best ways to work side-by-side with students on their own terms. Part of these ongoing collaborative efforts has involved a careful consideration of the technology needs associated with increasingly multimodal 'written' work students at the University of Washington do and will continue to do going forward. Our experience through our Targeted Tutoring program -- in which we work with small groups of English language learners to support them as second-language writers -- has shown us again and again that, for the students to work as effective teams (and for us to provide meaningful and targeted support), we need technological flexibility and spaces that have truly been designed with group work in mind. In our work in general, as we see progressively more group research and writing being conducted, we recognize just how essential environments rich in collaborative technology like those proposed really are. For all the ways OUGL's current proposal both echoes and improves upon the technologies currently in too-short supply in the Research Commons, we support it and them and look forward to witnessing and participating in all the creative ways students make use of such technology."

Jenny Halpin, Director
Odegaard Writing & Research Center

Installation Timeline

The final construction and finishing of the newly renovated first floor will be completed before the end of the fiscal year. But in order to meet a fall or late summer reopening of the first floor, we have to start early with the ordering, receiving, and installation of equipment. There is a possibility that we will be able to open sections of the first floor for use as they become available before the start of fall quarter. We are requesting FAST TRACK to make sure that we are ready for a late summer and fall opening, but if that is not possible, we will be grateful to receive funding for the equipment whenever it is available.

Resources Provided by Department

The State Legislature is providing $16.575 M for the renovation of the physical space. The University Libraries is providing the funding for the skylight, the staffing, some existing furniture, and overall operations. UW-IT and the College of Arts and Sciences are also providing funding for staffing and equipment.

Access Restrictions (if any)

The Odegaard Undergraduate Library is open 24/5 to UW students with additional hours on Saturday and Sunday (and 24 hours access during Finals Weekend.) The library is open to the public from 8:00 a.m. to 8:00 p.m., but all team spaces, student technology -funded computers, team booths, and study rooms are reserved for UW community only.

Student Endorsements

The previous president of ASUW, Conor McLean, and the current president, Evan Smith, have both served as members of the Odegaard Renovation Working Group over the past two years. Their input during the entire process has been invaluable and helped shape many of our decisions. Both Conor and Evan expressed concern about the loss of the large number of study group tables on the first floor during renovation, reminding us of the need for large tables to work with other students and the convenience of no reservations, walk-up and use on the first floor. (To address loss during the year of renovation, the UW Libraries expanded the hours in the Research Commons in Suzzallo and Allen Library until 2:00 a.m.) The plans for 2013 include Conor and Evan’s suggestions for numerous large configurable tables and chairs, walk-up booths and large display screens that are mobile and can be repositioned for best utilization.
The ASUW also sent out a survey under Conor’s presidency in December of 2011 asking students what they would like to see in the Odegaard renovation. Over 1207 students responded, representing the full range of class levels (Fr—13%; Soph—18%; Jr—27%; Sr—20%; 5th yr—4%; Grad—18%). Some of the most frequently mentioned priorities for students:
“Charging Stations/additional power outlets” were the most highly rated item; 88% of respondents indicated that these were “very important” [In response to the survey, the renovation has more than quadrupled the number of outlets available for students. For example, in the central open atrium, we are replacing about 20 existing outlets and adding 58 more.]
When asked what is important to include in the new space in the library, students responded:
82% Movable tables and chairs
80% Ability to “open to” and “close off from” the library
58% Large screens for sharing digital content
56% Movable white boards
When asked for what purpose you would like to use a new space in the library, students responded:
81% Group/collaboration space
48% Quiet independent study
39% Informal independent study
37% Presentation and performing space
33% Group Media/video viewing
31% Tutoring
Some of the comments also included:

“ You need group study rooms with audio /video like in PACCAR. Number one tool students need to collaborate with each other. There just aren't enough places to do that.”

“I think it'd be great to see the library get a good number of /closed/ collaborative study rooms (the current open-ceiling group study spaces are just noise amplifiers), and retain large areas for silent individual study.”

“I would like to see an interior that encourages group collaboration. It needs more small collaboration rooms so that study groups can meet in closed environment. Right now the ground floor of Odegaard feels and sounds like a prison yard. “

“I picture Odegaard as the opposite of Suzzallo: louder and with a focus on group work areas. Overall I want a space where I can rent rooms to work with groups with a lot of collaborative areas.”

“More areas like the Research Commons, where groups can collaborate with technology and even bring their coffee. Comfortable chairs/desks areas for individual reading and study.”

“The library is slowly becoming more of social gather area, not just a quiet place to study... Materials need to be more accessible, which can be done with interactive high tech equipment. There could be reflection rooms where people can relax or a room that can display future/ current achievements, tech or events at UW.”

“I would like to see high tech workstations with large wall monitors and accessible resources.”

“I like the big group tables but there should also be private group study rooms and smaller tables for individuals as well as updated available outlets for computers and other technology.”

“I'd like to see a more organized computer area, with uniform computers & monitors. It'd also be nice to have more organized group/individual study areas. It seems like Odegaard commodities such as these are always in high demand, and it's difficult to make use of them.”

“Large individual study desks with internet cables, lots of outlets for devices, and light. Because so many large classes use solely online homework assignments, extremely high speed internet access is a must.”

“Faster computers, more regulated access and policing on those using school computers for gaming, non academic work... Maybe have a separate section, Make sure there are computers open for academic work!!! More power outlets, faster internet.”

“Up to date technology to really enhance study and its efficiency, clean, organized, group friendly, personal study available, enough computers, quiet.”

-------------------------------------------------------------------------------

When students were asked about technology for the new spaces in Odegaard, here are a few of the responses we received:

“The addition of these data diners and mobile Media:scapes will be essential to Odegaard's relevance as the campus study culture continues to move towards almost total technological dependence. Already in my studies I have found how useful/almost indispensable collaboratively working with technology can be, such as in the group editing of papers, presentations, and videos. While there may be some spaces on campus that either support collaborative work or make available similar equipment, the combination of technology, collaboration, and 24 hour access that Odegaard is proposing is unmatched and will be a boon for all students.

Aimee, UW Student

“The longer I am a student here at the UW the more I am finding Odegaard Library and its services to be an indispensable resource. The biggest problem currently would be that there are too few study spaces, and within those there is a lack of the effective, current, technology that students would expect from a university of our standing. To have study spaces equipped with hardware and software that will facilitate digital group work would be of great advantage to our student body.

Grace M., UW Student

“Speaking both as a student and as a library employee, the most common complaint I receive is the lack of group study spaces equipped with the necessary technology. This includes laptops, dvd players, vga cables, projectors, etc. As professors demand more professional, collaborative presentations and projects from their students, the university should provide access to tools that allow all students to succeed. I have no doubt that if provided, the mediascape mobile units and team booths will be a great addition to the library, improving students collaborative experiences, and maintaining the University of Washington as a nationally competitive academic institution.”

Grace L., UW student

Items

Group Funded Item Unit price Quantity Subtotal
Team Booths

NEC 32-inch LCD HD monitor

$390.59 13 $5,077.67
Description

NEC E322 32-inch
Quote: CDW-G Part 2904508
Large screen commercial quality LCD slim profile monitor with quality picture that delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.

-Built-in, low-profile stereo speakers
-Dynamic backlight
-Multi connection options
-Digital and Analog tuners

Justification

Recommended as best model to fit custom designed data diner Team Booths. Monitor will interphase with built in booth technology.

Chief Fusion MSAU wall mounts

$58.43 13 $759.59
Description

Chief Fusion MSAU wall mounts offer perfect monitor positioning and flexible adjustments for medium flat panel screens like the NEC E322.
Quote: CDW-G Part 847169
-Provides integrated security, just add a padlock
-ClickConnect offers an audible click when the screen safely engages with the mount
-Built-in cable stand provides easy access under the screen
-Multiple installation options, ideal for Team Booths

Justification

Sturdy fixed security wall mount providing protection against theft.

Team Rooms

NEC 55-inch LCD HD monitor

$2,696.99 7 $18,878.93
Description

NEC P552 52-inch
Quote: CDW-G Part 2610374
LCD large screen display provides full 1080p HD and superior picture quality, and utilizes green technology. NEC’s dual slot technology - allows for the integration of single board computers and other option slot products without the need for external equipment.

-Slimmer profile
-Smooth video and crisp imagery
-Integrated 10W speakers
-Multi input/output connections
-Energy Star compliant

Justification

This commercial grade 24/7 industrial-strength monitor was recommended for use in the Team Rooms as the best fit for the space. This monitor will work well with the Toshiba Blu-ray players requested in this proposal.

Chief Fusion LTMU wall mounts

$208.31 7 $1,458.17
Description

The Chief Fusion LTMU wall mounts
Quote: CDW-G Part: 1660479

-ClickConnect offers an audible click when the screen safely engages with the mount
-Built-in cable stand provides easy access under the screen
-A full line of accessories can be installed with the mount and the entire unit can be adjusted together
-Provides integrated security with a padlock

Justification

Sturdy fixed wall mount that locks into place providing security. Offers perfect monitor positioning and post-installation fine tuning for large flat panel screens.

Crestron VGA cables 12 ft

$20.38 7 $142.66
Description

Certified Computer VGA Interface Cable
Quote: CDW-G Part 2117259
-High-quality RGB and VGA computer display cables for connecting high-resolution computers, video processors, monitors and displays
-12 foot cable

Justification

Allow connection to laptops supporting analog signals.

Crestron HDMI cables 12 ft

$41.50 7 $290.50
Description

Certified HDMI™ Interface Cable
Quote: CDW-G Part 2202826
-High-quality HDMI digital video and audio interface cables for connecting high-definition multimedia components, digital video processors, computers, monitors and displays
-12 foot cable

Justification

Allow digital and audio connection to laptops and other equipment.

Belkin RockStar - headphones splitter

$15.29 10 $152.90
Description

Belkin RockStar - headphones splitter
Quote: CDW-G Part 2239382
Connects up to five headphones. Works with all MP3 and Blu-ray players, as well as other portable media devices.

Justification

Allows groups of students to listen to live and recorded sounds without disturbing others in the Library. Facilitates collaboration and sharing in public spaces.

Toshiba Region-Free Blu-Ray Player and HDMI Cable 6 ft. Bundle

$226.00 5 $1,130.00
Description

Toshiba BDX-5300 region free 3D Blu-ray DVD player.
Quote: 220 Electronics (www.220-electronics.com)
-Blu-ray Playback Region(s): Plays Any Region Blu-Rays (Plays all A, B, & C region Blu-ray discs) and zones
-Deep Color, Video playback from USB devices, JPEG photo playback, Wide Chassis Aero Cosmetic Design
-Ethernet/Wi-Fi
-Stero sound output
-Includes free 6 ft gold HDMI cable

Justification

The Toshiba BDX-53000 Blu-ray player offers great flexibility because it plays all regions and all zone DVDs and Blu-ray discs. Additionally, it has built in Wi-Fi. We will check-out the Blu-ray players for use in the Team Rooms for collaborative activities. This capability adds to the versatility of the room for groups.

Extron LockIt HDMI Cable Bracket

$31.25 1 $31.25
Description

Extron LockIt™ HDMI Cable Lacing Bracket
Quote: Sign Up Digital (http://www.signupdigital.com/default.php)
(http://www.extron.com/product/product.aspx?id=lockit&search=Extron LockIt™ HDMI Cable Lacing Bracke)

A cable lacing bracket for securing HDMI cables to the host product's input and output connectors.

-1 package of 50
-Locks the cable to the HDMI device
-Works with most HDMI cables and devices
-Ideal for use with single or stacked connectors
-Guide posts prevent tie wrap from slipping
-Recessed lacing grooves secure the tie wrap

Justification

To secure HDMI cables from theft.

C2G 3.5mm Stereo Audio Cable

$2.91 10 $29.10
Description

C2G 3.5mm Cable
Quote: CDW-G Part 1581463
6 Foot 3.5mm Stereo Headphone Cable Male / Male

Justification

We will checkout the cable for use with Belkin RockStar headphones splitter.

Mobile Collaboration

Steelcase Media:scape Mobile Unit

$7,810.42 6 $46,862.52
Description

Steelcase MMOBILEA
Quote: B&OI 202625 (www.bankandoffice.com/) Kevin Varney, KVarney@bankandoffice.com
The Steelcase Media:scape Mobile video-conference unit will feature a high-definition display and four pucks that users can easily connect to laptops for switching between shared computer screens. The mobile unit allows users to integrate the system into existing spaces and furniture, and facilitate collaboration in a diverse range of settings. In addition, everyone connected has equal access to share information.

The puck configuration will include connectivity through VGA, HDMI, and mini DisplayPort. For use with both PC and Mac laptops
2/EA VGA
1/EA MINI DISPLAYPORT
1/EA HDMI

The shroud (mount) for the monitor is included in the mobile unit

42-inch monitors for use with the mobile unit are purchased separately, and included within this proposal

Justification

This collaborative technology solution will enhance student group work in Odegaard, providing flexible study and workspaces. The mobile units enable small groups of 2-4 to collaborate anywhere in the library in real-time, using their laptops and provided connections. We anticipate deploying most of the units on the first floor of the library. Students can bring the unit right up to the table where they are working. We would like to be able to include these units in the Libraries new online reservation system for booking in advance by students.

LG 42-inch LCD LED HD monitor

$593.70 6 $3,562.20
Description

The LG 42LT560E
Quote: CDW-G Part 2672318
-LED-backlit technology provides a slim profile, and delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.
-Full HD 1080p provides superior picture quality over HDTV.
-1920x1080 Resolution
-Invisible Speaker System (Hidden Speaker Grilles)
- USB 2.0 Media Host for Photos and Music
-LG's Exclusive XD ENGINE
-Digita, Analog, QAM tuners

Justification

This monitor was recommended by the manufacturer for use with the Steelcase medi:scape mobile unit. Does not require additional programming of the media:scape unit for use with this monitor.

Apple iPad Mini

$315.84 2 $631.68
Description

iPad mini 16 gb
Quote: CDW-G Part 2866039

The iPad Mini weighs 0.68 pounds and is 7.87 by 5.3 inches; the lighter weight and smaller form are attractive features. The iPad Mini has the same cameras, storage capacities and general functionality of the full iPad. Its screen has the same aspect-ratio (4:3) as the larger iPads so digital interactive textbooks display correctly on the smaller screen. It has a 10-hour battery and Wi-Fi. It comes with iPhoto and iMovie and can access the full range of Apple apps.

Justification

We will check-out the iPad Minis for in-library use as an e-reader, note taker, streaming media viewer, photo and movie editor and more. The iPad Mini will be easy and comfortable to use in the new informal spaces planned for Odegaard. The Libraries is purchasing e-books in large numbers, streaming media for course reserves, and subscribes to many thousands of e-journals. These can all be accessed on the iPad Mini.

Targus KickStand for iPad Mini

$25.00 2 $50.00
Description

Targus Kikstand
Quote: Amazon (http://www.amazon.com/Targus-Kickstand-iPad-THZ184US-Black/dp/B0096PD372)
The Targus Kickstand for the iPad Mini is a water-resistant shell with a soft interior and elastic closures to hold the device securely. It converts into a stand for hands-free viewing.

Justification

The Targus Kickstand case will protect the iPad Mini and hold it securely thus expanding the life of the device.

Technology Studio

Apple iMac Workstation 21.5-inch

$1,249.00 32 $39,968.00
Description

iMac 21.5-inch
Quote: Apple 2200417326 Charles Kenney (charlesk@apple.com email)
www.apple.com/education/

2.7GHz Quad-core Intel Core i5, Turbo Boost up to 3.2GHz
8GB 1600MHz DDR3 SDRAM - 2x4GB
1TB Serial ATA Drive @ 5400 rpm
NVIDIA GeForce GT 640M 512MB
GDDR5
Apple Mouse
Apple Keyboard with numeric keypad
(English) / User's Guide (English)

Justification

This iMac model is the same one planned for use in the the Odegaard Learning Commons and can work as a Mac or Windows machine. Having the same iMac throughout Odegaard makes it easier for users as well as for maintenance. Apple has quoted the library the same price they are offering UW-IT on both the computers and the 5-year warranty. The technology studio on the first floor will be a place for student group or individual work, training, and workshops on the latest resources, tools and technology. It will be supported and maintained by both UW-IT and the University Libraries.

AppleCare 5-year protection

$209.00 32 $6,688.00
Description

S3101LL/A
Quote: Apple 2200417326 Charles Kenney (charlesk@apple.com email)
www.apple.com/education/
-5-year protection for hardware, operating system, and built-in applications

Justification

AppleCare offers a range of service and support products for iMac hardware, operating system, and built-in applications

Gyration Air Mouse Elite with 100' Keyboard and Motion Tools Software

$107.11 1 $107.11
Description

Gyration Air Mouse Elite with 100' Keyboard and Motion Tools Software
Quote: CDW-G Part 1860203
-Works both on the desktop and in the air
-MotionTools software recognizes your gestures and uses your hand movements to control applications
-2D, gyro-based MotionSenseTM technology
-104-key Low profile keyboard
-Long range RF technology that works at a range of up to 100 feet, without line-of-sight limitations

Justification

Enables presenters to communicate with a computer from anywhere in the room. Collaborative work is easy because the mouse and keyboard can travel to any person in the room. Facilitates larger group collaborative work.

Logitech multimedia speaker

$92.58 1 $92.58
Description

Logitech Z 523-PC
Quote: CDW-G Part 1833963
Works with any major operating systems including Windows, Mac, and Linux. This Logitech speaker has been acoustically engineered with both forward- and backward-firing drivers, so sound is projected and reflected more evenly and over a wider range of space. It's a 40-watt speaker which is appropriate for the size of the room.

Justification

The technology studio has a large screen already installed, so adding speakers makes it possible to use the room for viewing media.

Toshiba Region-Free Blu-Ray Player and HDMI Cable 6 ft. Bundle

$226.00 1 $226.00
Description

Toshiba BDX-5300 region free 3D Blu-ray DVD player.
Quote: 220 Electronics (www.220-electronics.com)
-Blu-ray Playback Region(s): Plays Any Region and all Zone Blu-Rays (Plays all A, B, & C region Blu-ray discs)
-Deep Color, Video playback from USB devices, JPEG photo playback, Wide Chassis Aero Cosmetic Design
-Ethernet/Wi-Fi
-Stero sound output
-Includes free 6 ft gold HDMI cable

Justification

This Blu-ray Player offers great flexibility because it plays all regions and all zone DVDs and Blu-ray discs. Additionally, it has built in Wi-Fi. We are requesting one player for the technology studio to be used with the speakers for media presentations. This capability makes the room even more versatile for groups.

Shipping

Shipping

$81.00 0 $0.00
Description

Justification

Sales Tax

Sales Tax

$15,184.45 0 $0.00
Description

Justification

Delivery of Steelcase Media:scape Mobile Unit

Delivery of Steelcase Media:scape Mobile Unit

$2,282.29 0 $0.00
Description

Delivery and unpacking by B&OI
Quote: B&OI 202625 (www.bankandoffice.com/) Kevin Varney, KVarney@bankandoffice.com

Justification

Per UW/ WIPHE contract #SLO206 B&OI

Total requested: $177,303.08

Total funded: $126,138.86

Group Funded Item Change in Unit price Change in Quantity Change in Subtotal
Team Booths

NEC 32-inch LCD HD monitor

-$7.81 0 -$101.53
Description

NEC E322 32-inch
Quote: CDW-G Part 2904508
Large screen commercial quality LCD slim profile monitor with quality picture that delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.

-Built-in, low-profile stereo speakers
-Dynamic backlight
-Multi connection options
-Digital and Analog tuners

Justification

Recommended as best model to fit custom designed data diner Team Booths. Monitor will interphase with built in booth technology.

Team Rooms

NEC 55-inch LCD HD monitor

-$80.91 0 -$566.37
Description

NEC P552 52-inch
Quote: CDW-G Part 2610374
LCD large screen display provides full 1080p HD and superior picture quality, and utilizes green technology. NEC’s dual slot technology - allows for the integration of single board computers and other option slot products without the need for external equipment.

-Slimmer profile
-Smooth video and crisp imagery
-Integrated 10W speakers
-Multi input/output connections
-Energy Star compliant

Justification

This commercial grade 24/7 industrial-strength monitor was recommended for use in the Team Rooms as the best fit for the space. This monitor will work well with the Toshiba Blu-ray players requested in this proposal.

Crestron HDMI cables 12 ft

-$5.09 0 -$35.63
Description

Certified HDMI™ Interface Cable
Quote: CDW-G Part 2202826
-High-quality HDMI digital video and audio interface cables for connecting high-definition multimedia components, digital video processors, computers, monitors and displays
-12 foot cable

Justification

Allow digital and audio connection to laptops and other equipment.

Mobile Collaboration

LG 42-inch LCD LED HD monitor

$57.29 0 $343.74
Description

The LG 42LT560E
Quote: CDW-G Part 2672318
-LED-backlit technology provides a slim profile, and delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.
-Full HD 1080p provides superior picture quality over HDTV.
-1920x1080 Resolution
-Invisible Speaker System (Hidden Speaker Grilles)
- USB 2.0 Media Host for Photos and Music
-LG's Exclusive XD ENGINE
-Digita, Analog, QAM tuners

Justification

This monitor was recommended by the manufacturer for use with the Steelcase medi:scape mobile unit. Does not require additional programming of the media:scape unit for use with this monitor.

Apple iPad Mini

$13.16 0 $26.32
Description

iPad mini 16 gb
Quote: CDW-G Part 2866039

The iPad Mini weighs 0.68 pounds and is 7.87 by 5.3 inches; the lighter weight and smaller form are attractive features. The iPad Mini has the same cameras, storage capacities and general functionality of the full iPad. Its screen has the same aspect-ratio (4:3) as the larger iPads so digital interactive textbooks display correctly on the smaller screen. It has a 10-hour battery and Wi-Fi. It comes with iPhoto and iMovie and can access the full range of Apple apps.

Justification

We will check-out the iPad Minis for in-library use as an e-reader, note taker, streaming media viewer, photo and movie editor and more. The iPad Mini will be easy and comfortable to use in the new informal spaces planned for Odegaard. The Libraries is purchasing e-books in large numbers, streaming media for course reserves, and subscribes to many thousands of e-journals. These can all be accessed on the iPad Mini.

Targus KickStand for iPad Mini

$1.49 0 $2.98
Description

Targus Kikstand
Quote: Amazon (http://www.amazon.com/Targus-Kickstand-iPad-THZ184US-Black/dp/B0096PD372)
The Targus Kickstand for the iPad Mini is a water-resistant shell with a soft interior and elastic closures to hold the device securely. It converts into a stand for hands-free viewing.

Justification

The Targus Kickstand case will protect the iPad Mini and hold it securely thus expanding the life of the device.

Targus CityGear Carrying Case

$35.35 2 $70.70
Description

Targus CityGear Mini for iPad, Tablet, Netbook - notebook
CDW Part: 2358961

Price includes 9.5% Washington State Sales Tax.

Justification

The Targus carrying case provides protection for the iPad minis, facilitating student borrowing by making it easy to transport the device and accompanying adapters.

iTunes Gift Card

$109.50 1 $109.50
Description

ITunes Gift Card

http://store.apple.com/us/browse/home/giftcards
http://store.apple.com/us/personalize/itunes

The gift card price includes 9.5% Washington State Sales Tax.

Justification

iTunes will be used to backup and restore the STF iPad mini. The iTunes gifit card provides a funding mechanism for adding popular paid apps such as iWorks (Keynote, Pages, and Numbers), iMovie, and Puffin, among others, to heighten the iPad Mini experience.

Supplemental request: -$150.29

Decision: Not funded

Group Funded Item Unit price Quantity Subtotal
Team Booths

NEC 32-inch LCD HD monitor

$390.59 13 $5,077.67
Description

NEC E322 32-inch
Quote: CDW-G Part 2904508
Large screen commercial quality LCD slim profile monitor with quality picture that delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.

-Built-in, low-profile stereo speakers
-Dynamic backlight
-Multi connection options
-Digital and Analog tuners

Justification

Recommended as best model to fit custom designed data diner Team Booths. Monitor will interphase with built in booth technology.

Chief Fusion MSAU wall mounts

$58.43 13 $759.59
Description

Chief Fusion MSAU wall mounts offer perfect monitor positioning and flexible adjustments for medium flat panel screens like the NEC E322.
Quote: CDW-G Part 847169
-Provides integrated security, just add a padlock
-ClickConnect offers an audible click when the screen safely engages with the mount
-Built-in cable stand provides easy access under the screen
-Multiple installation options, ideal for Team Booths

Justification

Sturdy fixed security wall mount providing protection against theft.

Team Rooms

NEC 55-inch LCD HD monitor

$2,696.99 7 $18,878.93
Description

NEC P552 52-inch
Quote: CDW-G Part 2610374
LCD large screen display provides full 1080p HD and superior picture quality, and utilizes green technology. NEC’s dual slot technology - allows for the integration of single board computers and other option slot products without the need for external equipment.

-Slimmer profile
-Smooth video and crisp imagery
-Integrated 10W speakers
-Multi input/output connections
-Energy Star compliant

Justification

This commercial grade 24/7 industrial-strength monitor was recommended for use in the Team Rooms as the best fit for the space. This monitor will work well with the Toshiba Blu-ray players requested in this proposal.

Chief Fusion LTMU wall mounts

$208.31 7 $1,458.17
Description

The Chief Fusion LTMU wall mounts
Quote: CDW-G Part: 1660479

-ClickConnect offers an audible click when the screen safely engages with the mount
-Built-in cable stand provides easy access under the screen
-A full line of accessories can be installed with the mount and the entire unit can be adjusted together
-Provides integrated security with a padlock

Justification

Sturdy fixed wall mount that locks into place providing security. Offers perfect monitor positioning and post-installation fine tuning for large flat panel screens.

Crestron VGA cables 12 ft

$20.38 7 $142.66
Description

Certified Computer VGA Interface Cable
Quote: CDW-G Part 2117259
-High-quality RGB and VGA computer display cables for connecting high-resolution computers, video processors, monitors and displays
-12 foot cable

Justification

Allow connection to laptops supporting analog signals.

Crestron HDMI cables 12 ft

$41.50 7 $290.50
Description

Certified HDMI™ Interface Cable
Quote: CDW-G Part 2202826
-High-quality HDMI digital video and audio interface cables for connecting high-definition multimedia components, digital video processors, computers, monitors and displays
-12 foot cable

Justification

Allow digital and audio connection to laptops and other equipment.

Belkin RockStar - headphones splitter

$15.29 10 $152.90
Description

Belkin RockStar - headphones splitter
Quote: CDW-G Part 2239382
Connects up to five headphones. Works with all MP3 and Blu-ray players, as well as other portable media devices.

Justification

Allows groups of students to listen to live and recorded sounds without disturbing others in the Library. Facilitates collaboration and sharing in public spaces.

Toshiba Region-Free Blu-Ray Player and HDMI Cable 6 ft. Bundle

$226.00 5 $1,130.00
Description

Toshiba BDX-5300 region free 3D Blu-ray DVD player.
Quote: 220 Electronics (www.220-electronics.com)
-Blu-ray Playback Region(s): Plays Any Region Blu-Rays (Plays all A, B, & C region Blu-ray discs) and zones
-Deep Color, Video playback from USB devices, JPEG photo playback, Wide Chassis Aero Cosmetic Design
-Ethernet/Wi-Fi
-Stero sound output
-Includes free 6 ft gold HDMI cable

Justification

The Toshiba BDX-53000 Blu-ray player offers great flexibility because it plays all regions and all zone DVDs and Blu-ray discs. Additionally, it has built in Wi-Fi. We will check-out the Blu-ray players for use in the Team Rooms for collaborative activities. This capability adds to the versatility of the room for groups.

Extron LockIt HDMI Cable Bracket

$31.25 1 $31.25
Description

Extron LockIt™ HDMI Cable Lacing Bracket
Quote: Sign Up Digital (http://www.signupdigital.com/default.php)
(http://www.extron.com/product/product.aspx?id=lockit&search=Extron LockIt™ HDMI Cable Lacing Bracke)

A cable lacing bracket for securing HDMI cables to the host product's input and output connectors.

-1 package of 50
-Locks the cable to the HDMI device
-Works with most HDMI cables and devices
-Ideal for use with single or stacked connectors
-Guide posts prevent tie wrap from slipping
-Recessed lacing grooves secure the tie wrap

Justification

To secure HDMI cables from theft.

C2G 3.5mm Stereo Audio Cable

$2.91 10 $29.10
Description

C2G 3.5mm Cable
Quote: CDW-G Part 1581463
6 Foot 3.5mm Stereo Headphone Cable Male / Male

Justification

We will checkout the cable for use with Belkin RockStar headphones splitter.

Mobile Collaboration

Steelcase Media:scape Mobile Unit

$7,810.42 6 $46,862.52
Description

Steelcase MMOBILEA
Quote: B&OI 202625 (www.bankandoffice.com/) Kevin Varney, KVarney@bankandoffice.com
The Steelcase Media:scape Mobile video-conference unit will feature a high-definition display and four pucks that users can easily connect to laptops for switching between shared computer screens. The mobile unit allows users to integrate the system into existing spaces and furniture, and facilitate collaboration in a diverse range of settings. In addition, everyone connected has equal access to share information.

The puck configuration will include connectivity through VGA, HDMI, and mini DisplayPort. For use with both PC and Mac laptops
2/EA VGA
1/EA MINI DISPLAYPORT
1/EA HDMI

The shroud (mount) for the monitor is included in the mobile unit

42-inch monitors for use with the mobile unit are purchased separately, and included within this proposal

Justification

This collaborative technology solution will enhance student group work in Odegaard, providing flexible study and workspaces. The mobile units enable small groups of 2-4 to collaborate anywhere in the library in real-time, using their laptops and provided connections. We anticipate deploying most of the units on the first floor of the library. Students can bring the unit right up to the table where they are working. We would like to be able to include these units in the Libraries new online reservation system for booking in advance by students.

LG 42-inch LCD LED HD monitor

$593.70 6 $3,562.20
Description

The LG 42LT560E
Quote: CDW-G Part 2672318
-LED-backlit technology provides a slim profile, and delivers amazing brightness, clarity and color detail. It is an Energy Star qualified product.
-Full HD 1080p provides superior picture quality over HDTV.
-1920x1080 Resolution
-Invisible Speaker System (Hidden Speaker Grilles)
- USB 2.0 Media Host for Photos and Music
-LG's Exclusive XD ENGINE
-Digita, Analog, QAM tuners

Justification

This monitor was recommended by the manufacturer for use with the Steelcase medi:scape mobile unit. Does not require additional programming of the media:scape unit for use with this monitor.

Apple iPad Mini

$315.84 2 $631.68
Description

iPad mini 16 gb
Quote: CDW-G Part 2866039

The iPad Mini weighs 0.68 pounds and is 7.87 by 5.3 inches; the lighter weight and smaller form are attractive features. The iPad Mini has the same cameras, storage capacities and general functionality of the full iPad. Its screen has the same aspect-ratio (4:3) as the larger iPads so digital interactive textbooks display correctly on the smaller screen. It has a 10-hour battery and Wi-Fi. It comes with iPhoto and iMovie and can access the full range of Apple apps.

Justification

We will check-out the iPad Minis for in-library use as an e-reader, note taker, streaming media viewer, photo and movie editor and more. The iPad Mini will be easy and comfortable to use in the new informal spaces planned for Odegaard. The Libraries is purchasing e-books in large numbers, streaming media for course reserves, and subscribes to many thousands of e-journals. These can all be accessed on the iPad Mini.

Targus KickStand for iPad Mini

$25.00 2 $50.00
Description

Targus Kikstand
Quote: Amazon (http://www.amazon.com/Targus-Kickstand-iPad-THZ184US-Black/dp/B0096PD372)
The Targus Kickstand for the iPad Mini is a water-resistant shell with a soft interior and elastic closures to hold the device securely. It converts into a stand for hands-free viewing.

Justification

The Targus Kickstand case will protect the iPad Mini and hold it securely thus expanding the life of the device.

Technology Studio

Apple iMac Workstation 21.5-inch

$1,249.00 32 $39,968.00
Description

iMac 21.5-inch
Quote: Apple 2200417326 Charles Kenney (charlesk@apple.com email)
www.apple.com/education/

2.7GHz Quad-core Intel Core i5, Turbo Boost up to 3.2GHz
8GB 1600MHz DDR3 SDRAM - 2x4GB
1TB Serial ATA Drive @ 5400 rpm
NVIDIA GeForce GT 640M 512MB
GDDR5
Apple Mouse
Apple Keyboard with numeric keypad
(English) / User's Guide (English)

Justification

This iMac model is the same one planned for use in the the Odegaard Learning Commons and can work as a Mac or Windows machine. Having the same iMac throughout Odegaard makes it easier for users as well as for maintenance. Apple has quoted the library the same price they are offering UW-IT on both the computers and the 5-year warranty. The technology studio on the first floor will be a place for student group or individual work, training, and workshops on the latest resources, tools and technology. It will be supported and maintained by both UW-IT and the University Libraries.

AppleCare 5-year protection

$209.00 32 $6,688.00
Description

S3101LL/A
Quote: Apple 2200417326 Charles Kenney (charlesk@apple.com email)
www.apple.com/education/
-5-year protection for hardware, operating system, and built-in applications

Justification

AppleCare offers a range of service and support products for iMac hardware, operating system, and built-in applications

Gyration Air Mouse Elite with 100' Keyboard and Motion Tools Software

$107.11 1 $107.11
Description

Gyration Air Mouse Elite with 100' Keyboard and Motion Tools Software
Quote: CDW-G Part 1860203
-Works both on the desktop and in the air
-MotionTools software recognizes your gestures and uses your hand movements to control applications
-2D, gyro-based MotionSenseTM technology
-104-key Low profile keyboard
-Long range RF technology that works at a range of up to 100 feet, without line-of-sight limitations

Justification

Enables presenters to communicate with a computer from anywhere in the room. Collaborative work is easy because the mouse and keyboard can travel to any person in the room. Facilitates larger group collaborative work.

Logitech multimedia speaker

$92.58 1 $92.58
Description

Logitech Z 523-PC
Quote: CDW-G Part 1833963
Works with any major operating systems including Windows, Mac, and Linux. This Logitech speaker has been acoustically engineered with both forward- and backward-firing drivers, so sound is projected and reflected more evenly and over a wider range of space. It's a 40-watt speaker which is appropriate for the size of the room.

Justification

The technology studio has a large screen already installed, so adding speakers makes it possible to use the room for viewing media.

Toshiba Region-Free Blu-Ray Player and HDMI Cable 6 ft. Bundle

$226.00 1 $226.00
Description

Toshiba BDX-5300 region free 3D Blu-ray DVD player.
Quote: 220 Electronics (www.220-electronics.com)
-Blu-ray Playback Region(s): Plays Any Region and all Zone Blu-Rays (Plays all A, B, & C region Blu-ray discs)
-Deep Color, Video playback from USB devices, JPEG photo playback, Wide Chassis Aero Cosmetic Design
-Ethernet/Wi-Fi
-Stero sound output
-Includes free 6 ft gold HDMI cable

Justification

This Blu-ray Player offers great flexibility because it plays all regions and all zone DVDs and Blu-ray discs. Additionally, it has built in Wi-Fi. We are requesting one player for the technology studio to be used with the speakers for media presentations. This capability makes the room even more versatile for groups.

Shipping

Shipping

$81.00 0 $0.00
Description

Justification

Sales Tax

Sales Tax

$15,184.45 0 $0.00
Description

Justification

Delivery of Steelcase Media:scape Mobile Unit

Delivery of Steelcase Media:scape Mobile Unit

$2,282.29 0 $0.00
Description

Delivery and unpacking by B&OI
Quote: B&OI 202625 (www.bankandoffice.com/) Kevin Varney, KVarney@bankandoffice.com

Justification

Per UW/ WIPHE contract #SLO206 B&OI

Overall total funded: $126,138.86

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